You haven't searched anything yet.
ICADV is currently seeking a highly organized, tech-savvy person to fill a full time Operations Coordinator position in the ICADV office in Springfield, IL. There are no remote or telecommuting options for this position. This position is responsible for providing general office support and coordination as well as coordination of information technology resources to support the organization's delivery of the training, technical assistance, public education and advocacy programs of ICADV. This position also is responsible for coordination of membership and board of directors' meetings, both virtual and in person.
Day to day responsibilities will include:
· Facilities and Administration: manage general incoming communications such as phone calls, emails, faxes and mail, responding to general inquiries and routing others to specific staff as needed; ensure adequate office supply inventory is maintained; coordinate logistics for other ICADV hosted meetings or events including but not limited to venue coordination, presenter/guest communications, meeting reservations; maintain thorough understanding of internal administrative communication mechanisms to offer basic functional support to other staff; collate and summarize various data sets for usage by others within the organization; maintain inventory of equipment and records for maintenance.
· Information Technology: support Chief Operations Officer in maintaining information technology accounts and records; provide technology support as needed to other staff; install digital applications, configure profiles, and apply updates to technologies as directed by Chief Operations Officer; work with contractual IT professional to ensure adequate security measures are maintained; and when identified, offer improved methodologies to improve efficiencies and/or quality of work product of organization for management consideration.
· Member Services: Execute logistical planning of Program Council and committee meetings as needed; responsible for posting materials to resource manager for use by member agencies and others using established posting and indexing guidelines.
· Public Education: gain knowledge of available resources available to callers needing assistance and providing appropriate referrals.
· Board of Directors: coordinate logistics for Board of Directors events; support CEO with committee meeting planning; staff meetings as necessary; prepare minutes; maintain board of directors’ member files.
To be successful in this position applicant must:
Personal Attributes
Communication Abilities
Collaborations
Software :
Work environment:
Essential physical requirements:
Physical effort/lifting:
ICADV is an equal opportunity employer.
Full Time
$95k-126k (estimate)
04/21/2024
05/04/2024
ilcadv.org
Springfield, IL
25 - 50
Retail
The following is the career advancement route for Office Administrator positions, which can be used as a reference in future career path planning. As an Office Administrator, it can be promoted into senior positions as an Administrative Director that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Office Administrator. You can explore the career advancement for an Office Administrator below and select your interested title to get hiring information.
If you are interested in becoming an Office Administrator, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Office Administrator for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Office Administrator job description and responsibilities
The office administrator will work closely with staff to provide administrative support and delegate tasks to members of the administrative team to facilitate efficient workflow.
01/16/2022: Santa Cruz, CA
Office administrators are responsible for administrative and organizational tasks, and they make sure that employees remain focused on assigned tasks.
02/16/2022: La Crosse, WI
Office Administrator ensures general management of the office, overseeing operational efficiency, effective communications, and other types of strategic and tactical planning.
01/18/2022: Portland, ME
The Office Administrator is ensuring the security of office records/classified materials, equipment and office machines.
01/09/2022: Twin Falls, ID
The Office Administrator prepare, format and quality check documents such as reports, spreadsheets, fee proposal letters, memos, minutes, etc., using Microsoft Office applications.
02/20/2022: Provo, UT
Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Office Administrator jobs
Office Administrator must possess adaptability to work under pressure.
12/28/2021: York, PA
Must be proficient with technology (Google Drive, MS Office, etc.).
02/26/2022: Newport News, VA
To become a Office Administrator he/she must have the ability to use a desktop computer and office suite software packages.
12/15/2021: Canton, OH
Proven experience as an office administrator, office assistant or relevant role.
01/20/2022: Charleston, WV
Excellent knowledge of MS Office and office management software (ERP etc.).
02/20/2022: Huntington, WV
Step 3: View the best colleges and universities for Office Administrator.