What are the responsibilities and job description for the Administrative Assistant position at APSI Construction Management?
Role: Administrative Assistant
Location: On-site (full-time) at LAX
Duration: 3-years
Pay Rate: $76,800
MATOC REQUIREMENTS
Minimum Education Level: Post-Secondary Education.
Professional Licenses & Certification: None.
Minimum Years and Experience: 10 years or more experience as an administrative assistant
Essential Job Duties
1. Able to work well with others and report directly to SCI & PCI inspectors.
2. Able to write and communicate clearly with others.
3. Able to ensure accurate and timely reporting. (ability to suggest improvements).
4. Strong organizational and planning skills in a fast-paced environment.
5. Manage everyday office duties and support inspection staff. (Manage office supplies).
6. Have knowledge of VEO (Inspection/Document control program).
7. Have knowledge of Prolog (Inspection/Document control program).
8. Filing and reviewing of RFIS, Submittal and some knowledge of Plan Reading.
9. Able to communicate and Interact with Other LAWA, City Dept.s., contractors and Airlines. (Preferably with previous LAWA experience).
10. Excellent knowledge and proficient in Microsoft Office and management software (Be capable to create logs, charts, etc.).
11. Available to work modified schedule and Overtime as construction activities require.
12. May be called upon to take meeting minute notes in meetings.
13. Liaison between Inspector and Project management/Document control.
14. Coordinate Inspector meeting & with contractor & stakeholder including organizing weekly safety meetings.
15. Ability to maintain and organize filing system from pre-construction to project close-out
16. Ensure that inspector issued documents and maintained and in compliance with the contract documents and LAWA requirements
17. The candidate should pass the federal background check and LAWA Badge will be required
Salary : $76,800
