Facilities & Property Executive (East / 5 days) - WC2

Procurement

• Analyze product specifications and documentation to support informed purchasing decisions.
• Communicate with overseas vendors and stakeholders to confirm material specifications and quantities.
• Track procurement progress to ensure materials and services are delivered on time.
• Provide timely updates to the P&M Manager on shipment and delivery statuses.
• Collaborate with the P&M Manager on project timelines to align procurement schedules and cost control.
• Maintain organized and accurate records of procurement activities, including contracts and cost documentation.

Facility & Administrative Support

• Perform regular inspections of campus facilities to ensure compliance with SOP standards.
• Carry out asset tagging and conduct audits at various centres.
• Coordinate grant applications to ECDA for new centre projects.
• Manage day-to-day facility operations, including equipment upkeep, repair works, and general maintenance.
• Update and maintain records of property agreements and facility-related contracts.
• Obtain quotations and confirm renovation and maintenance jobs across multiple sites.
• Ensure accurate filing and upkeep of P&M documents, including technical drawings.
• Source and negotiate with suppliers for fixtures, fittings, and construction materials required for new sites.
• Handle invoice processing and payments in line with company financial policies.

Ad Hoc Support

• Assist department heads and consultants in:
  Developing and improving SOPs, policies, manuals, and guidebooks.
  Streamlining document management, reporting, and claims processes.
• Monitor contractor performance before and after services, compile metrics, and maintain performance records.
• Perform other ad hoc assignments as delegated by the Manager.

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