Admin Assistant (3 months contract / Central) - WC2

Hotel Coordination

• Collaborate with hotels to arrange and confirm reservations for event attendees.
• Manage special accommodation requests, including room blocks, VIP stays, and meeting spaces.
• Serve as the primary liaison between hotels and the Event Team/Football Clubs, handling any adjustments or concerns.

Flight & Travel Arrangements

• Oversee flight bookings and other transportation for event participants, ensuring cost-effective and timely arrangements.
• Manage flight changes, cancellations, and rebookings as needed.
• Organize airport transfers and other transportation logistics between venues and accommodations.

Logistics & Event Operations

• Coordinate with competition Venue Managers regarding match ticket requests from Sponsorship and Broadcast Partners.
• Handle the distribution of event materials, including competition equipment and match tickets, to Football Clubs and partners.
• Ensure all logistics align with the event schedule and operational deadlines.

Administrative Support

• Assist with event planning by preparing schedules, checklists, and maintaining organized records.
• Prepare and distribute event documents such as itineraries, agendas, guest lists, and vendor contracts.
• Track and maintain records of all event-related bookings and confirmations.

On-Site Event Support

• Support the event team during setup and coordination at the venue.
• Provide real-time assistance for any last-minute travel or accommodation issues during the event.

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