Executive Assistant (Contract)

Job Responsibilities

Broad Function

Responsibilities

• Responsible for managing feedback and ensuring service recovery. This includes working with heads of departments in investigations and facilitating family conferences and replies.
• Execute organisation-wide service quality initiatives and projects to continually improve service standards, as well as provide active support for training, working with stakeholders on training needs and materials.
• Prepare quarterly reports on service initiatives and progress, as well as preparing monthly reports on service performance indicators.
• Develop the service programme as part of the annual Quality Week such as service day and quizzes.
• Help to highlight areas of improvement from feedback management and suggest improvement in workflows and processes, working across the organisation to help ensure smooth delivery of care and service. These include use of quality improvement tools and working with stakeholders.
• Support and execute duties relating to service including, but not limited to, putting up abstracts/consolidating data for award submissions, national surveys, collating and analysing feedback.
• Any other duties assigned by the Reporting Officer.

Job Requirements

• Able to commit about 5 months and start immediate

• Recognised degree, preferably in Business, Hospital Management or any other healthcare-related discipline.

• At least 3 years of experience.

• Experience in service quality and complaint management.

• Experience in healthcare management and administration is preferred. Experience in service industries will also be useful.

• Proactive self-starter with an analytical and creative mind.

• Good people, planning, communication, systems thinking, writing and presentation skills.

• Good spoken and written English, and ability to speak and read another language will be preferred.

• Meticulous and organised, and able to manage multiple projects.

• Able to work autonomously and establish a strong internal network to ensure effective collaboration to achieve desired results.

• Proficient in Microsoft Office tools.