Administration Officer

PURPOSE OF JOB:

To assist the administration team in the provision of clerical and administrative services to our clients. Including:

• To work with the Administration Manager in ensuring efficient administration throughout the company.
• To carry out secretarial, administrative and clerical duties.

MAIN RESPONSIBILITIES, TASKS & DUTIES

• To pro-actively provide administrative support including filing, word processing
• To assist with the generaladministration of work within the admin team;
• To assist in the compilation of such reports and records, and assessment of data as may be required by the company.
• To assist in the compilation, maintenance and analysis of student records.
• To use computerized systems e.g. Word, Excel, Outlook and databases, to input and manage data and produce required documentation.
• To input and validate data onto the company computerized systems as required.
• To schedule and coordinate meetings, appointments and events, attend meetings, take notes/formal minutes as required
• Day to day post duties as required.
• Day to day general clerical duties as required.
• Support orientation programs, student workshops, and engagement activities.
• Facilitate communication between students and staff

KNOWLEDGE AND SKILLS

Essential:

Computer literate in Microsoft Office special focus on Excel (pivot tables etc.)

Ability to meet deadlines.

Ability to communicate effectively at all levels within an organization. General Office experience.

Being able to work as part of a team.

Desirable:

Previous experience in the education sector

Experience of working in a client focused environment.

Additional Requirements

Flexibility to adapt to the evolving needs of the institution.

Ability to work collaboratively with faculty, staff, and students.

Commitment to providing high-quality service and support to students

Coordinate with other departments for seamless service delivery

Address and resolve student concerns and complaints professionally

To comply with all data protection requirements with regards to the access and dissemination of personal data (GDPR).

To know our Privacy Policy click the link below:

https://gbs.edu.mt/media/i3ahgw5t/gbs-he-malta-limited-privacy-policy-v21-vfinal.pdf