Position Summary:

The Associate Director of Education (ADOE) sets the standards of educational quality and supports the efforts of the faculty and staff to achieve maximum educational effectiveness. He or she directs and coordinates activities of department/program chairpersons and faculty and provides general direction to the Registrar and Library Manager of the institution. The Associate Director of Education is a 50% teaching position. S/he must be qualified to teach course(s)in at least one Fortis Baton Rouge Campus program.

Essential Duties and Responsibilities:

• Ensures that faculty and staff clearly understand their responsibilities and duties. Hold faculty and staff accountable to their responsibilities and duties.
• Ensures that daily, weekly, and term activities are completed promptly (e.g. turn-around time on student schedules, tests and assignments, equipment functioning).
• Assign various projects and duties (determined by the School Director or Dean) to appropriate members and monitor progress.
• Monitors regulatory compliance and provides student census and tracking data for annual compliance reports.
• Maintains records and files in accordance with regulations.
• Assists the DOE with submissions of self-study, program approvals, program revisions to state, programmatic and institutional accrediting agencies.
• Assists with accreditation readiness and accreditation visits
• Plans, conducts and documents advisory board meetings, faculty and in-service meetings and seminars.
• Evaluates instructional performance at least twice a year for instructional staff through classroom observation.
• Reviews course evaluation surveys and discusses results with the respective faculty members, department/program chairperson, DOE and School Director.
• Quickly responds to students who demonstrate undesirable behaviors (such as poor attendance/attitudes, or lag in motivation and enthusiasm), and thereby positively influence the entire academic climate.
• Advises students who are absent or otherwise exhibiting negative behavior and refers to Student Services, if needed and maintains records of those advising sessions.
• Oversees student Clinicals/Externship activities and monitors their successful completion.
• Encourages and motivates faculty to participate in activities such as guest speakers, field trips, Advisory Board activities, evaluation of texts, student evaluation and curriculum updates and changes.
• Assures that up-to-date course outlines, syllabi, and lesson plans for each course are maintained.
• Aids, assists, and advises students in resolution of personal and academic concerns.
• Reviews and analyzes, for Standards of Academic Progress purposes, the mid and end-of-term grade reports for every student in the program, and provides academic advice to students not meeting published satisfactory academic progress standards.
• Maintains a proactive stance in the retention of students.
• Acts as a catalyst for the ongoing improvement of educational training programs and the expansion and/or changing of existing programs.
• Interviews and recommends new faculty hires to the DOE and conducts orientation of new faculty members.
• Implements a course of action for faculty whose performance needs improvement.
• Conducts initial faculty training and onboarding utilizing the LEARN training program and live training options upon hiring of new faculty members.
• Regularly identifies and monitors faculty professional development activities and programs.
• Reviews academic policies and procedures at New Student Orientation.
• Enforces academic policies and procedures.
• Supports the DOE with the development and continuous updating of the PEPs or IAIA.
• Supports the DOE with the development, approval and timely implementation of new programs and curriculum revisions.
• Participates in activities related to the admissions process, including, but not limited to, providing the admissions team with updated information concerning educational offerings and the licensure, certification, and career aspects of industry areas.
• Serves the interests of the school in outside committees and through contacts with local businesses, agencies and organizations.
• Adheres to and supports school policies and procedures as referenced in the employee handbook, faculty handbook, and catalog.
• Attends graduation and orientation ceremonies.
• Perform such other duties as may be specified by the by the School Director, DOE, National Director of Education, or the Vice President of Academic Affairs.
• Maintains regular and reliable attendance.
• Assists the DOE with the supervision and evaluation of all functions and services of the Academic Support Staff and Office including procedures and processes.
• Assists the DOE with the supervision and evaluation of all the functions and services of the Student Records and bookstore personnel, including procedures and processes.
• Administrates data entry for the Campus Portal, IgniteToLearn and CampusVue Systems.
• Interprets academic rules and regulations; monitors academic progress of students; and coordinates probations, Dean's list, and President’s List.
• Manages graduate and transcript processing and coordinates academic information for graduation clearance.
• Responds to inquiries concerning academic performance and resolves problems regarding student records.
• Maintains copies of course catalogs and addenda and assists with updates.
• Organizes and conducts registration process of new and continuing students.
• Performs regular audits to ensure compliance with policies relating to documentation required in academic files to include high school transcripts, immunizations, etc.
• Coordinates with all departments to maintain consistent processes and standards regarding development, flow, and maintenance of student records.
• Ensures accuracy and security of official student records, including both electronic and manual records and files.
• Accurately and promptly processes attendance and grades.
• Processes student transcripts and review student records for graduation.
• Assists with graduation and student orientation as needed.
• Assists the DOE with the completion of annual reports to regulatory and accrediting agencies.
• Compiles a variety of statistical information and reports.
• Carries out/participates in a variety of key planning tasks, such as planning the registration process, creation of the master schedule, computerizing student records systems, preparing enrollment projections, and analysis of classroom facility needs.
• Distributes academic policy memos relative to exam policy, attendance, etc. to faculty and students as required.
• Assures that the policy “the student comes first” is always adhered to as well as customer service at all levels.
• Participates in professional development activities and serve on committees as needed.
• Provides administrative support to DOE.
• Directly supervises two or more employees.
• Performs other duties as assigned.
• Regular and reliable attendance