Recent Searches

You haven't searched anything yet.

1 HGS Digital Job

SET JOB ALERT
Details...
HGS Digital
New York, NY | Part Time
$89k-117k (estimate)
Just Posted
Office Manager (Part Time)
HGS Digital New York, NY
Apply
$89k-117k (estimate)
Part Time Just Posted
Save

HGS Digital is Hiring an Office Manager (Part Time) Near New York, NY

Job Description
As the Office Manager at HGS Digital, you will hold a pivotal role within our business operations team, reporting directly to the HR Director. In this capacity, you will be instrumental in supporting our organization by meticulously planning, implementing, and overseeing our company's daily office operations. Additionally, you will provide essential support to our executive team and the Human Resources Engagement Team.
This is a Part-time work opportunity for 2-3 days a week.
Responsibilities
  • Oversee office and facilities logistics. (Supplies, IT, work with outside Vendors, procurement, tracking of purchase orders, maintaining records of orders and inventory)
  • Coordinate and supervise administrative processes and housekeeping operations.
  • Ensure that all methods and procedures implemented align with regulatory standards, including ISO 9001, ISO 27001, HIPAA, GLBA, PWC, PCI, and other audit-related certifications.
  • Collaborate with Building Administrators on all site/property-related issues, including Building Safety & Inspection documentation.
  • Ensure that all necessary permits and licenses are in place and up-to-date.
  • Implement and maintain safety protocols in the office to safeguard against fire, theft, and emergencies.
  • Provide emergency preparedness information and conduct audio-visual presentations related to Facility Team activities.
  • Assist in audit preparedness and activities.
  • Prepare detailed incident reports and security-related event logs.
  • Manage the creation and deletion of access for employees, visitors, contractors, and outsourced personnel, while maintaining visitor logs.
  • Assist employees with office and conference room reservations.
  • Greet guests and visitors, set a positive tone in the office, and maintain a clean work environment.
  • Answer and direct phone calls in a polite and friendly manner.
  • Receive, sort, and distribute incoming mail and deliveries.
  • Handle confidential information with the utmost responsibility.
  • Assist with various administrative tasks, including copying, scanning, faxing, and note-taking.
  • Assist the Chief Executive Team with scheduling and calendar coordination.
  • Contribute to the planning and organization of company-wide events, social gatherings, and training sessions.
  • Perform other related duties as assigned.
Requirements
  • Education equivalent to a bachelor's degree or equivalent work experience.
  • Proficiency in MS Office (Word, Excel, Outlook, PowerPoint), Adobe Acrobat, Zoom, and survey and scheduling tools.
  • Ability to create and edit official documents/correspondence and effectively generate reports.
  • Exceptional collaboration and influencing skills demonstrated through strong communication and interpersonal abilities.
  • Capacity for strategic thinking while maintaining focus on tactical execution priorities.
  • Possess a growth mindset, both in terms of business and personal development.
  • Creative problem-solving abilities.
  • Required Experience: 1-3 years of relevant experience.
  • Required Travel: No Travel Required.
  • Successful completion of pre-employment drug screening and criminal background check.

Job Summary

JOB TYPE

Part Time

SALARY

$89k-117k (estimate)

POST DATE

11/28/2023

EXPIRATION DATE

12/12/2023

WEBSITE

hgsdigital.com

HEADQUARTERS

CHICAGO, IL

SIZE

500 - 1,000

FOUNDED

2003

TYPE

Private

CEO

VENKATESH KORLA

REVENUE

$10M - $50M

INDUSTRY

IT Outsourcing & Consulting

Related Companies
Show more

HGS Digital
Part Time
$89k-117k (estimate)
2 Months Ago
HGS Digital
Full Time
$105k-135k (estimate)
8 Months Ago

The following is the career advancement route for Office Manager (Part Time) positions, which can be used as a reference in future career path planning. As an Office Manager (Part Time), it can be promoted into senior positions as an Office Manager, Senior that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Office Manager (Part Time). You can explore the career advancement for an Office Manager (Part Time) below and select your interested title to get hiring information.

HGS Digital
Part Time
$89k-117k (estimate)
2 Months Ago
Affinity Dental Management
Full Time
$126k-168k (estimate)
4 Months Ago
Summit Health Management
Full Time
$65k-75k (estimate)
Just Posted