1 Job in Olive Branch, MS
Sephora USA is Hiring an Administrative Associate Near Olive Branch, MS
Profile
Department: Facilities
Function: Maintenance
Grade: N04
Reports To: Facilities Manager / Designated Operations Manager
FLSA Status: Non-Exempt
Summary
The primary function of the Facilities Clerk is to order and reorder parts that are directly used in the maintenance department. This position works as the vendor liaison in order to ensure that all needs are met by both the maintenance manager and the vendor. The Facilities Clerk is also assigned to other tasks such as closing work orders and well as part sourcing and data entry.
Essential Functions of Job:
- Performs and coordinates physical count of inventory and compare to actual count in Keep Trax Assess, perform, and properly document necessary equipment and facility repairs and adjustments.
- Competently and accurately complete responsible for having all stock items listed and managed in Keep Trax.
- Performs weekly cycle counts of maintenance parts to verify all min & max are correct.
- Manages the inventory data in Keep Trax to make sure all parts relate to maintainable equipment.
- May be responsible for providing Keep Trax administrative support and also a parts runner off site.
- Performs and coordinates receiving and stocking items as necessary.
- Communicates daily with outside vendors to make sure all parts are ordered and delivered within expected time.
- Works with Planner to make sure all PM’s and WO’s are entered into Keep Trax.
- Communicates daily with purchasing and accounting to make sure all paper work is being processed as expected.
- Manages all spending in the department by accounts and reports it to the Maintenance Manager.
- Works with shift team leaders to make sure all parts are being issued on time and all paper work is complete.
- Is responsible for keeping the tool crib organized and fully stocked.
- Must be able to perform miscellaneous job-related duties as assigned.
- Ability to consistently meet minimum production standards and company service levels.
- Organizational skills and the ability to multi-task.
- Ability to work closely and effectively with others in a way that promotes teamwork.
- Ability to work independently.
- Ability to be flexible and respond to changing priorities and needs within the operations.
- Possess a positive and enthusiastic demeanor
- Moderate but varying temperature and humidity in office and warehouse environments.
- Work is performed inside and outside the property with exposure to inclement weather.
- Regularly exposed to cold, heat dust, pollen, odors, oil, fumes and noise.
- Must be able to stand, sit, squat, lift and/or walk for duration of scheduled shift and life up to 50lbs.
- Must have at least 3 years’ experience in managing a parts store in a Maintenance Department.
- Must understand how to organize, secure and manage a successful parts room.
- Must have good planning and organizational skills
Department: Facilities
Function: Maintenance
Grade: N04
Reports To: Facilities Manager / Designated Operations Manager
FLSA Status: Non-Exempt
Summary
The primary function of the Facilities Clerk is to order and reorder parts that are directly used in the maintenance department. This position works as the vendor liaison in order to ensure that all needs are met by both the maintenance manager and the vendor. The Facilities Clerk is also assigned to other tasks such as closing work orders and well as part sourcing and data entry.
Essential Functions of Job:
- Performs and coordinates physical count of inventory and compare to actual count in Keep Trax Assess, perform, and properly document necessary equipment and facility repairs and adjustments.
- Competently and accurately complete responsible for having all stock items listed and managed in Keep Trax.
- Performs weekly cycle counts of maintenance parts to verify all min & max are correct.
- Manages the inventory data in Keep Trax to make sure all parts relate to maintainable equipment.
- May be responsible for providing Keep Trax administrative support and also a parts runner off site.
- Performs and coordinates receiving and stocking items as necessary.
- Communicates daily with outside vendors to make sure all parts are ordered and delivered within expected time.
- Works with Planner to make sure all PM’s and WO’s are entered into Keep Trax.
- Communicates daily with purchasing and accounting to make sure all paper work is being processed as expected.
- Manages all spending in the department by accounts and reports it to the Maintenance Manager.
- Works with shift team leaders to make sure all parts are being issued on time and all paper work is complete.
- Is responsible for keeping the tool crib organized and fully stocked.
- Must be able to perform miscellaneous job-related duties as assigned.
- Ability to consistently meet minimum production standards and company service levels.
- Organizational skills and the ability to multi-task.
- Ability to work closely and effectively with others in a way that promotes teamwork.
- Ability to work independently.
- Ability to be flexible and respond to changing priorities and needs within the operations.
- Possess a positive and enthusiastic demeanor
- Moderate but varying temperature and humidity in office and warehouse environments.
- Work is performed inside and outside the property with exposure to inclement weather.
- Regularly exposed to cold, heat dust, pollen, odors, oil, fumes and noise.
- Must be able to stand, sit, squat, lift and/or walk for duration of scheduled shift and life up to 50lbs.
- Must have at least 3 years’ experience in managing a parts store in a Maintenance Department.
- Must understand how to organize, secure and manage a successful parts room.
- Must have good planning and organizational skills
Department: Facilities
Function: Maintenance
Grade: N04
Reports To: Facilities Manager / Designated Operations Manager
FLSA Status: Non-Exempt
Summary
The primary function of the Facilities Clerk is to order and reorder parts that are directly used in the maintenance department. This position works as the vendor liaison in order to ensure that all needs are met by both the maintenance manager and the vendor. The Facilities Clerk is also assigned to other tasks such as closing work orders and well as part sourcing and data entry.
Essential Functions of Job:
- Performs and coordinates physical count of inventory and compare to actual count in Keep Trax Assess, perform, and properly document necessary equipment and facility repairs and adjustments.
- Competently and accurately complete responsible for having all stock items listed and managed in Keep Trax.
- Performs weekly cycle counts of maintenance parts to verify all min & max are correct.
- Manages the inventory data in Keep Trax to make sure all parts relate to maintainable equipment.
- May be responsible for providing Keep Trax administrative support and also a parts runner off site.
- Performs and coordinates receiving and stocking items as necessary.
- Communicates daily with outside vendors to make sure all parts are ordered and delivered within expected time.
- Works with Planner to make sure all PM’s and WO’s are entered into Keep Trax.
- Communicates daily with purchasing and accounting to make sure all paper work is being processed as expected.
- Manages all spending in the department by accounts and reports it to the Maintenance Manager.
- Works with shift team leaders to make sure all parts are being issued on time and all paper work is complete.
- Is responsible for keeping the tool crib organized and fully stocked.
- Must be able to perform miscellaneous job-related duties as assigned.
- Ability to consistently meet minimum production standards and company service levels.
- Organizational skills and the ability to multi-task.
- Ability to work closely and effectively with others in a way that promotes teamwork.
- Ability to work independently.
- Ability to be flexible and respond to changing priorities and needs within the operations.
- Possess a positive and enthusiastic demeanor
- Moderate but varying temperature and humidity in office and warehouse environments.
- Work is performed inside and outside the property with exposure to inclement weather.
- Regularly exposed to cold, heat dust, pollen, odors, oil, fumes and noise.
- Must be able to stand, sit, squat, lift and/or walk for duration of scheduled shift and life up to 50lbs.
- Must have at least 3 years’ experience in managing a parts store in a Maintenance Department.
- Must understand how to organize, secure and manage a successful parts room.
- Must have good planning and organizational skills
Job Summary
Full Time
Retail
$60k-76k (estimate)
04/21/2023
12/07/2023
BAYSIDE, NY
15,000 - 50,000
$1B - $3B
Retail
Related Companies
The job skills required for Administrative Associate include Administrative Support, Accounting, Organizational Skills, Purchasing, etc. Having related job skills and expertise will give you an advantage when applying to be an Administrative Associate. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Administrative Associate. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Administrative Associate positions, which can be used as a reference in future career path planning. As an Administrative Associate, it can be promoted into senior positions as an Administrative Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Administrative Associate. You can explore the career advancement for an Administrative Associate below and select your interested title to get hiring information.
If you are interested in becoming an Administrative Associate, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Administrative Associate for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Administrative Associate job description and responsibilities
Administrative associates perform advanced administrative duties for businesses and public and private organizations.
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Administrative Associates organize files, draft messages, schedule appointments, and help out other staff.
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use a computer to create spreadsheets, compose messages, manage databases, and whip up presentations, reports, and documents.
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Administrative Associate are responsible for clerical and organizational tasks like file organizing, scheduling appointments, assisting other staff members, and drafting correspondences or messages.
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They also use computers extensively to work with spreadsheets, create presentations and reports, and manage databases.
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Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Administrative Associate jobs
Administrative Associate do routine clerical and organizational tasks.
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They are responsible for many clerical tasks to ensure the staff can communicate and work efficiently.
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Administrative Associate supports their coworkers and the office as a whole with a wide range of tasks, from everyday administrative tasks, to preparing documents and keeping records.
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Knowing how to coordinate an office.
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Attention to detail and organization.
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Step 3: View the best colleges and universities for Administrative Associate.
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