General Information

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Work Location: Los Angeles, USA

Onsite or Remote

Flexible Hybrid

Work Schedule

Monday-Friday; 8:00am-5:00pm

Posted Date

10/19/2023

Salary Range: $67400 - 133400 Annually

Employment Type

2 - Staff: Career

Duration

Indefinite

Job #

10232

Primary Duties and Responsibilities

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The UCLA Clinical and Translational Science Institute Community Engagement & Research Program (CERP) is seeking to hire an experienced, Administrative Director. The Administrative Director will manage the day-to-day administrative components under direction of the CERP Co-Directors, Program Director and Leadership Team. In this role, you will manage day-to-day activities of the Center and assure the program meets timelines and deliverables by facilitating fiscal, administrative and research support for the funded projects within the Program. This will include building the infrastructure necessary to initiate and facilitate the Center's projects and cores and community-academic partnerships including reporting, administration of pilot projects awards, assuring appropriate IRB approvals, financial administration, website, mailing lists. You will collaborate with community based organizations, community health centers, public health departments, investigators, and community coalitions. You will also consult with and develop training programs for community stakeholders to review pilot project application and community catalyst awards, and facilitating fiscal, administrative and research support for the funded projects. The Administrative Director will be responsible for tracking all Center activities and creating reports for PIs, NIH and facilitate financial reporting.

Target annual rate: $67,400-$133,400

Job Qualifications

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Required:

* At least 5 years of experience in public or community health research and at least 3 years experience supervising and managing a comparable department or team.

* Expertise in the English language to compose progress reports to the funding agencies, correspondence to various people (including agencies, potential applicants, interests parties); and editing ability to review these reports, correspondences, and articles/chapters submitted for publication.

* Expertise in knowledge of requirements and procedures involved in grant proposal, abstract and journal article submission to different journals, private organizations, and governmental agencies.

* High proficiency in in financial management, accounting and bookkeeping principles to accept primary responsibility for managing grants, to direct expenditures, produce quarterly financial reports, and to provide budget projections to the principal investigator.

* High proficiency with University accounting and record-keeping systems to process multiple accounting transactions including: award transmittals; payroll (academic and staff); consultant agreements; subcontracts, honoraria; personal services contract agreements; and general accounting (travel, expense transfers, purchase orders, supplies, check requests, blankets, etc.).

* Interpersonal skills to interact effectively and diplomatically with faculty members from a variety of departments at UCLA, and researchers and staff at external organizations.

* Exceptional ability to work independently; make decisions; hire and supervise staff; conduct performance evaluations; counsel staff to resolve employee relations;

* Expertise with: word processing and desktop publishing programs; graphics programs; spreadsheet programs; database management programs; statistical packages;

* Exceptional skills in problem solving to include gathering and analyzing information to determine best solutions to problems

* Expertise in the IRB, including preparation and submission of applications. Must be fluent in current policies relating to human subjects in research.

* Familiarity with organization of multi-center research studies.

Preferred:

* Masters, Ph.D, ScD, in Public Health or other related field