This opportunity will be with Tools for Humanity

About the Opportunity:

• Work with directly with the Global Workplace Manager on priorities and projects on a weekly basis
• Assist with Office Manager responsibilities at all of our Germany locations (Erlangen, Berlin, & Munich)
• Manage office vendors such as food services, cleaning providers, and snack/beverage vendors to ensure the office is well stocked and kept in immaculate condition
• Be a liaison for visiting teams to the office - providing assistance so they are setup with all necessary systems and service for success
• Assist the Global Workplace Manager with office relocations and the opening of new workplaces when needed
• Provide assistance for company wide events and leadership offsites
• Own the budget for the office operations and vendors tied to each location within Germany
• Welcome visitors & assist with onsite interviews (candidates, press, and VIP guests)
• Help with new hire onboarding by providing a welcoming experience and ensuring they have a proper desk setup.
• Develop and maintain workplace activities and events 
• Provide the team with excellent customer service and prioritize all daily requests 
• Ensure all office related repairs are taken care of in a time efficient manner
• Arrange for regular maintenance of equipment and internal systems (e.g. heating system, alarms, security cameras)
• Report any IT related issues to the team through support tickets and following through to ensure the job is completed
• Ensure all compliance with local health and safety regulations
• Aiding the wider workplace team, assisting with the execution of team objectives.
• Other duties that are deemed appropriate for the role at managers discretion

About You:

• Previous experience in a dynamic startup environment 
• Willingness to travel
• Great Customer facing skills
• Event planning experience
• Strategic thinker with an analytical mind
• Ability to operate calmly under pressure and manage competing priorities
• Strong personal awareness
• Strong communication skills (oral/written)
• Strong relationship management skills
• Understanding of continuous improvement methodologies
• English and German speaker

What we offer:

• An open and collaborative office space in Munich’s Maxvorstadt!
• 30 vacation days on top of public holidays for the region
• Monthly Phone Reimbursement or a company device
• We offer a hybrid work model and care about your mobility, so Tools for Humanity covers your Deutschland Ticket costs
• Free Lunch and Dinner whenever you’re in the office!