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Frost Brown Todd LLC is Hiring a Legal Support Assistant Near Charleston, WV
Job Responsibilities Include
- Assembling files and file information utilizing alphabetical, numerical and other filing guidelines.
- Maintaining the client/firm files in the designated file area and keep the filing area neat in appearance.
- Coordinating the transfer of files with outside record storage facilities and record maintenance of off-site files.
- Providing general copying and scanning support as required by attorneys and business professionals. Lift copy paper and other supplies. Maintain sufficient paper levels in copiers at all times.
- Receiving, sorting and distributing all incoming mail. Sorting and processing all outgoing mail, including overnight packages to each FBT office location via Fed Ex. Maintain sufficient postage.
- Scheduling conference rooms electronically using program adopted by the firm.
- Scheduling conference rooms and p reparing them for client meetings which may include transporting and setting up of audio/visual equipment and/or video conferencing equipment in conference rooms, etc.
- Making deliveries and file legal documents at area courthouses.
- Delivering firm mail to the mailbox daily.
- Remaining available during normal business hours to answer client communications and other communications for the attorneys; in the absence of the attorneys, facilitate alternative assistance to clients, where appropriate; and return emails and telephone calls when the attorneys cannot do so on a timely basis. Client contact is generally by email or phone but may be in person.
- Maintaining and updating the calendars for assigned attorneys including meetings, appointments, due dates, and client-related activities. Enter and coordinate critical client and case dates with docketing system (either firm system or personal “docketing” practices depending on practice area). Stay informed of the status of cases/projects and who is working on them.
- Using the firm’s word processing and document management system, prepare and process correspondence, memoranda and legal documents according to the requirement set by the attorney and the firm. This is usually done from rough draft, machine or digital dictation.
- Proofreading documents, check for appropriate formatting and make non-substantive changes in grammar, punctuation and spelling as needed as well as ensuring that all attachments, exhibits and enclosures are intact.
- Drafting basic letters and routine documents. Prepare revisions and redline documents as directed. Coordinate complex document preparation.
- Creating and maintaining electronic and paper client files and indexes for legal business professional members in office, cubicle or centralized file room. Perform routine filing and retrieve files as needed.
- Abilities and skills normally assumed to have been acquired by at least 2 years equivalent legal experience.
- Abilities, skills and intellectual requirements normally assumed to have been acquired by attending business/technical school.
- Ability to operate office equipment including personal computer, photocopier, scanner and fax machine.
- Interpersonal skills necessary in order to communicate in person, by e-mail and telephone and follow instruction effectively from a diverse group of attorneys, managers, staff and vendors to provide information with ordinary courtesy and tact.
- Ability to effectively handle the workload of at least one or more attorneys.
- Ability to cooperate, work and communicate effectively and professionally with Firm clients and Firm personnel at all levels on the telephone, by e-mail as well as in-person.
- Ability to do transcription, with required typing skills of 50 WPM and active listening skills to comprehend voice dictation files.
- Highly proficient in Microsoft Office software programs.
- Strong grammar, spelling, vocabulary, and language skills are necessary as well an understanding of legal terminology.
- Ability to frequently draft basic letters and routine documents.
- Ability to answer phone and respond to emails courteously and professionally and transfer calls quickly. Ability to greet clients in a courteous and professional manner.
- Ability to retrieve and distribute files weighing up to 40 pounds and ability to retrieve and replace objects from shelves up to 8 feet high, sometimes a large amount in a day.
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.
Frost Brown Todd is fully committed to equality of opportunity in all aspects of employment. It is the policy of Frost Brown Todd to provide equal employment opportunity to all employees and applicants without regard to race, color, religion, national or ethnic origin, military status, veteran status, age, gender, gender identity or expression, sexual orientation, genetic information, physical or mental disability or any other protected status.
Job Summary
Full Time
Banking
$47k-60k (estimate)
06/01/2024
06/28/2024
frostbrowntodd.com
ANNAPOLIS, MD
500 - 1,000
2011
Private
JAMES WAKEFIELD
<$5M
Banking
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About Frost Brown Todd LLC
Frost Brown Todd is a law firm that practices in the areas of immigration, insurance regulation, investment management and business litigation.
The job skills required for Legal Support Assistant include Microsoft Office, Legal Documents, Communicates Effectively, Word Processing, Document Management, etc. Having related job skills and expertise will give you an advantage when applying to be a Legal Support Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Legal Support Assistant. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Legal Support Assistant positions, which can be used as a reference in future career path planning. As a Legal Support Assistant, it can be promoted into senior positions as a Legal Secretary II that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Legal Support Assistant. You can explore the career advancement for a Legal Support Assistant below and select your interested title to get hiring information.
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