QUALIFICATIONS:

• Undergraduate Degree in the field of human resources or a related field, a paralegal certificate, or a combination of experience, demonstrated knowledge and/or education may be substituted for a degree.
• Must have superior organizational skills and accuracy.
• Must be able to maintain confidentiality on all matters.
• Good communication skills, verbal and written.

DUTIES AND RESPONIBILITIES:

Reporting directly to the Executive Director, the Executive Assistant is required to perform the following duties:

• Receive and triage phone calls for the Executive Director.
• Manage the calendar of the Executive Director.
• Make travel, meeting and event arrangements for the Executive Director.
• Prepare legal documents for Executive Director.
• Keep calendars for scheduled appointments for Directors and Administrative Staff.
• Keep calendar of business committees.
• Distribute Board information monthly.
• Distribute all incoming mail.
• Filing of minutes and other documents required for various committees including but not limited to the Board of Directors.
• Participation on Agency committee(s) as required.
• Fulfill the annual volunteer hours required.
• Maintain all trust accounts when The Arc is named as the Trustee.
• Prepare all annual accounting required by the courts.
• Maintain good working relationships and cooperation with other department heads and staff.
• Upload billing documentation and supportive documents to major biller’s portal, monthly or more often, as needed.
• Other duties as assigned.