Job Description
Reporting to the Director of Real Estate Operations, the Real Estate Project Coordinator will be responsible for a variety of tasks and providing support for different aspects of the department including facilities management, construction, development, property acquisitions, and property dispositions.
The Real Estate Project Coordinator also:

• Develops, maintains, and distributes project schedules and communicates relevant information to all stakeholders, providing updated schedules, as required.
• Assists with development and administration of maintenance and capital budgets, tracking all project expenses, and maintaining complete records associated with each project, including change order logs.
• Prepares documentation required for funding applications (i.e., DDS, CEDAC, HUD, etc.).
• Assists with scope creation and review as well as with construction bid and award process and permitting requirements.
• Tracks all invoices and manages budgets on all jobs assigned as well as annual capital improvement budget.
• Submits, receives, and distributes change orders in accordance with department practices.
• Coordinates and facilitates construction job meetings/conference calls to include Program staff, Quality, Purchasing, Facilities, and other stakeholders and prepare meeting minutes for distribution.
• Creates and produces reports to track quarterly metrics.
• Processes APVs for Facilities Department.
• Assists with submittal of reimbursement billings to 3rd party landlords and track collection of same.
• Assists with insurance issues, i.e., tracking certificates of insurance, submitting claims, notifying insurance company of property additions and terminations.
• Answers and responds to Facilities Help Desk calls as needed.
• Provides support to office services and VP of Real Estate as needed.
• Performs other related duties, as assigned.

Why Vinfen? We are committed to you! We offer great training, great benefits, career growth and job security!
Our comprehensive and generous benefits package includes:

• A fully funded, employer-sponsored retirement plan that requires no employee contribution as well as an employee-funded 403(b) plan
• First-rate Medical, Dental and Vision plans that are open all employees scheduled to work 30 hours per week or more. Plus, we offer a generous employer contribution toward the cost of medical insurance!
• Employer-paid Life, Accidental Death Dismemberment and Long-Term Disability Insurance (no cost to you!)
• Employer-paid Short-Term Disability Insurance along with the option to purchase additional, voluntary, Short-Term disability insurance
• Flexible Spending Reimbursement Accounts (Health and Dependent care)
• Voluntary Term, Whole Life, Accident and Critical Care Insurance
• Generous paid time off (Employees scheduled to work 20 hours or more per week):
  
  • 15 days of Vacation per year
  • 11 Paid Holidays
  • 10 Sick Days per year
  • 3 Personal Days per year
• Educational Assistance and Remission Programs
• $500 Employee Referral Bonus with no annual cap!
• Other generous benefits including discounted YMCA memberships, access to discounted movie tickets and more!

Founded in 1977, for over 40 years Vinfen has been a leading nonprofit human services organization that "transforms lives" by building the capacity of individuals, families, organizations and communities to learn, thrive and achieve their goals. Vinfen supports thousands of adolescents and adults with psychiatric, developmental and behavioral disabilities at more than 200 sites with 2,800 employees in eastern Massachusetts and Connecticut. www.vinfen.org/careers
My Vinfen. My Community. My Job.
Vinfen is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.
Keywords: Real Estate, Project Coordinator
Requirements

• 3-5 years in real estate, property management or related field.
• Bachelor's degree in related field required
• All applicants must be at least 21 years of age and have a current, valid, US drivers' license for at least one year. Due to the need to travel between sites, applicants must have access to a vehicle.
• All candidates must be able to successfully pass a CORI, reference, multi-state background and driving record check.