• Develop and maintain long-term relationships with key clients to ensure high satisfaction and repeat business.
• Research, identify, invite, and liaise with potential speakers for year-round events, and manage the speaker tracking database
• Lead speaker coordination and operations; including collecting presentations, gathering speaker logistic requirements, calendar management, and more
• Coordinate speaker travel and accommodation requirements
• Prepare conference documentation and materials for speakers
• Collaborate with the production and marketing teams to ensure that details and logistics are handled for speakers and public-facing program content
• Lead inbound account management for a select group of speakers; Collaborate and act as a thought partner on their role and participation at events, including general logistics such as confirming registration, coordinating inclusion in VIP activities, understanding their main communication goals in order to strategically place them in the agenda, and post-event wrap-up

Data Management, Analysis, Research, and Operations (25%)

• Data tracking, organization, and entry within our various tracking systems, including Excel, Google Sheets, and Salesforce
• Perform data queries, exports, and analysis using various tools and functions including spreadsheets, pivot tables, and other presentation tools
• Support the operational infrastructure of the team through technology tools such as Microsoft suite, email-blast software, online research tools, and more

Writing, Marketing, and Communications Support (20%)

• Create copy for stakeholder communications, speaker guides, invitations, collateral, PowerPoint presentations, sponsorship materials, event agendas, emails, and website

Event Planning and Execution Support (15%)

• Assist as needed with onsite and virtual event preparation and logistics for all aspects of the planning process
• Capture content at various events for post-event communications
• Lead on-site conference execution including speaker logistics support

• 4-6 years executing events/ conferences and attending the events
• Bachelors degree
• Experience working with corporate sponsors and communication with external vendors

• Having come from a company that worked someone where in media / journalism / fast pace environment
• Love if they came from a company with a social impact mission,
• Excellent interpersonal skills and ability to deal effectively with lawyers and staff at all levels of the organization and to regularly handle sensitive and confidential information;