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Deputy City Clerk
$36k-44k (estimate)
Other
Just Posted
Brookhaven Police Department is Hiring a Deputy City Clerk Near Brookhaven, GA
Job SummaryThis is a single position class and the work is characterized by expectations to exercise considerable independent judgment in routine matters and to take final action on affairs involving day to day operation of the Clerks’ office. In the absence of the City Clerk, the Assistant City Clerk exercises signatory authority normally granted to the City Clerk, and performs other statutory duties as required. The position may at times under general direction provide routine and complex administrative assistance to the City Manager, City Clerk, Mayor and council members in planning and coordinating all activities, functions and services for senior leaders.
Essential Job Functions
Moral CharacterThe employee must possess and continue to maintain throughout the course of the role a commitment to the (10) ten essential moral values that build character and instill positive and healthy interactions with others (Respect, honesty, compassion, education, not harming others, hard work, kindness, responsibility, courage, and gratitude). In addition to, the (5) five principles of autonomy, justice, beneficence, nonmaleficence, and fidelity.
Work EnvironmentThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Essential Job Functions
- Coordinates and participates in the preparation and distribution of agendas and related materials for City Council and other assigned meetings including utilizing and mastering automated and electronic agenda management software. May be required to assist staff with Power Point presentations during City Council meetings.
- Attends Council meetings and prepares official meeting minutes; ensures adherence to established meeting procedures and rules in the absence of the City Clerk. May be required to attend some meetings with the City Clerk.
- Assists City Clerk with City Council agenda follow-up including execution of official resolutions, ordinances, minutes, codification of the municipal code, official correspondence to and from the City Council and legislative history databases.
- Assists City Clerk in managing and maintaining the Records Information Management System, including appropriate control over the protection, retention and destruction of records in accordance with legal and operational requirements including maintaining the database of files and utilizing and mastering use of document management and scanning software.
- Assists City Clerk in managing the noticing, advertising and calendaring of public hearings; prepares, processes and arranges for the posting and publication of legal documents.
- Provides notary and attestation services.
- Researches legal and administrative matters; prepares summaries, reports and correspondence.
- Responds to public inquiries, provides information and resolves complaints.
- Maintains current knowledge of laws, codes and regulations pertinent to the functions of the City Clerk’s office including those related to records management, public meetings, and coordinating with County during municipal elections.
- Maintains Candidates’ and Officials’ Campaign Contribution and Financial Reports, reviews and revises policies and procedures; may attend meetings and conferences.
- Provides periodic administrative and clerical support to Mayor, City Manager, and City Clerk including scheduling of meetings and appointments under certain circumstances under general direction of City Clerk and City Manager.
- Performs other related duties as required or assigned.
- High school diploma or GED;
- Three (3) years of clerical experience; and
- Or equivalent education, and/or experience.
- Knowledge of operations, functions and services of a City Clerk’s Office, municipal government organization and operation; pertinent federal, state and local laws, codes and regulation.
- Knowledge of principles and practices of municipal records management and of electronic and manual records and archival management, modern office practices and procedures; modern office equipment including transcription and recording devices, applicable computer software and operating programs; searching, filing indexing and cross-referencing methods.
- Knowledge of correct English usage, spelling, grammar and punctuation; business letter writing and report preparation and various document formats and presentations including complex official documents.
- Ability to effectively provide routine management assistance to the City Manager, City Clerk, and Mayor and Council in planning, managing and coordinating all activities, functions and services of the City Clerk’s Office in compliance with established laws, rules and regulations;
- Ability to serve as Acting City Clerk as required; perform both complex and routine administrative work with speed and accuracy.
- Ability to plan, administer and evaluate work programs, interpret and analyze information; draw valid conclusions and project consequences of decisions and recommendations; prepare studies and reports concerning complex matters; set priorities, meet deadlines and make sound decisions; take notes and accurately summarize meeting actions; write clearly.
- Ability to effectively operate a variety of modern office equipment including computers, transcription and recording devices, computer equipment and designated software and operating systems; effectively operate City Council Chamber recording and public address systems.
- Ability to interpret and apply established laws, rules, regulations and codes, prepare complex reports and records, work effectively under pressure and with frequent interruptions, use initiative and exercise independent judgment.
- Ability to deal with confidential information.
- Ability to maintain level of knowledge required for satisfactory job performance.
- Ability to communicate effectively; establish and maintain effective working relationships with public officials, employees and the general public.
- While performing the duties of this job, the employee is frequently required to sit; talk and hear; use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms.
- The employee is occasionally required to walk.
- The employee must occasionally lift and/or move up to 25 pounds.
- Specific vision abilities required by this job include close vision and the ability to adjust focus.
- While performing the duties of this job, the employee sits in an office or computer room.
Moral CharacterThe employee must possess and continue to maintain throughout the course of the role a commitment to the (10) ten essential moral values that build character and instill positive and healthy interactions with others (Respect, honesty, compassion, education, not harming others, hard work, kindness, responsibility, courage, and gratitude). In addition to, the (5) five principles of autonomy, justice, beneficence, nonmaleficence, and fidelity.
Work EnvironmentThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- The employee regularly works in a normal office environment
- The employee may perform some duties outdoors while conducting official business which will require limited local travel
- Employee may be required to attend some evening and weekend meetings and may be required to assist in special events
Job Summary
JOB TYPE
Other
SALARY
$36k-44k (estimate)
POST DATE
05/31/2024
EXPIRATION DATE
06/20/2024
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The job skills required for Deputy City Clerk include Scheduling, Planning, Initiative, Presentation, Teamwork, etc. Having related job skills and expertise will give you an advantage when applying to be a Deputy City Clerk. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Deputy City Clerk. Select any job title you are interested in and start to search job requirements.
For the skill of Planning
The Museum School of Avondale Estates
Full Time
$55k-76k (estimate)
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The following is the career advancement route for Deputy City Clerk positions, which can be used as a reference in future career path planning. As a Deputy City Clerk, it can be promoted into senior positions as a General Clerk III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Deputy City Clerk. You can explore the career advancement for a Deputy City Clerk below and select your interested title to get hiring information.
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