Job overview

This post holder will be a key team member in supporting the Radiology Department and Management Team. The post holder will provide PA and general secretarial support as well as general administrative duties.

They will need to have excellent administrative and communication skills, experience of minute taking and action tracking and be efficient at typing.

The post holder will be based in Worthing hospital though will provide support across St Richard’s and Worthing and Southlands.

Main duties of the job

To provide high quality administrative and secretarial support to the Radiology Management Team, Radiology Consultants, Heads of department and wider Radiology Department.

You will be required to demonstrate highly developed administrative and communication skills whilst undertaking a wide range of activities.

Meeting planning, action tracking, diary management and managing enquiries and specialised bookings will be key components of the role.

You will be required to contribute to a wide variety of tasks sometimes within urgent timeframes, many of which confidential in nature.

Excellent communication skills are required to ensure the Radiology service runs efficiently.

Working for our organisation

At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First, as shown in our Outstanding for Caring CQC rating.

Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed.

We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust.

We treat our patients and staff with the same compassion and empathy we expect for ourselves. We’re here for them when they need us, and we go above and beyond to meet their needs.

This can be seen in our Wellbeing Programme for staff which is extensive and designed to support you when you need it - because we know that to look after others we must first look after ourselves.

As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be.

From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.

We look forward to receiving your application and the start of your journey with UHSussex.

Detailed job description and main responsibilities

• Be part of the secretarial team managing e-mail and telephone enquiries from a variety of sources.
• Support Radiology managers and Radiology Consultants in a PA capacity arranging meetings, attending meetings and tracking actions as required.
• Support Radiology Heads of department in tasks such as ordering
• Communicate across the Trust with all levels of staff within all professional groups : medical, nursing, clinical, support staff and other members of the multi-disciplinary teams.

Please see the details Job Description and Personal Specification attached

Person specification

Qualifications / Experience

Essential criteria

• NVQ level 3 or above
• Experience office organisation

Desirable criteria

• RSA Stage III Typing or equivalent
• Patient pathway knowledge

Skills

Essential criteria

• Organisational skills
• Experience establishing efficient office systems and processes
• Experience of working in a multi-disciplinary team environment

Desirable criteria

• Previous NHS work experience in an acute setting
• Previous involvement in data collection, patient pathway tracking and data collection

People management and development

Essential criteria

Good communication skills

Desirable criteria

Training new team members

Information Resourcs / IT

Essential criteria

• Excellent knowledge of MS Office including Word, Outlook and Diary Management, Excel, Power Point
• Compliance and understanding of the Trust policy for Information Governance
• Effective and accurate keyboard skills

Desirable criteria

• Previous use of Patient Administration Systems (PAS)

Last updated : 2024-05-11