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RPM Development Group is Hiring a Construction Administrative Assistant Near Union City, NJ
Job Description
The Construction Administrative Assistant is responsible for on-site coordination and communication with the company’s construction projects by assisting and supporting the Project Manager and Superintendent. This position serves as the first line of communication and contact for the worksite(s).
Accountabilities and responsibilities include but are not limited to the following:
- Establish and maintain project files, databases, and other records.
- Serve as the primary financial administrative support for monthly draws and reporting, including processing of invoices and requisitions.
- Schedule and coordinate regulatory inspections, project meetings, pre-proposal conferences, interviews, bid openings, etc.
- Prepare correspondence for submission to State and Federal regulatory agencies.
- Assist Project Manager with submission and tracking of technical specifications, meeting agendas, minutes, and reporting.
- Provide courteous and professional customer service and coordinate job activities with staff, subcontractors, and vendors.
- Provide high-level, professional administrative support including computer support, office assistance and customer service to internal and external constituent groups, answering telephones, taking accurate messages, mail, filing, making copies, meeting and room scheduling.
- Review, sort and route incoming correspondence and arrange and oversee the delivery of outgoing internal and external correspondence for the office.
- Performing other duties as assigned.
- Work beyond the narrow and specific job responsibilities to advance the goals of the company.
Knowledge /Skills Required
- Highly proficient in Microsoft office applications: Word, Excel, Power Point, Outlook
- Exceptional communication skills both verbal and written
- Strong organizational ability and attention to details capability
- Strong analytical ability. Must be able to gather information, analyze calculations and prepare reports.
- Flexibility to work in a fast-paced environment
Education / Years of Experience
- Minimum of three (3) years of general administrative support experience required.
- Experience working for a construction firm or in a construction related industry strongly preferred
- Associates Degree or Bachelor’s Degree in Business Administration a plus.
EOE
Company Description
Job Summary
Full Time
$52k-65k (estimate)
05/27/2024
06/15/2024
rpmdev.com
MATAWAN, NJ
50 - 100
Private
$10M - $50M
Specialty Trade in Construction
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The following is the career advancement route for Construction Administrative Assistant positions, which can be used as a reference in future career path planning. As a Construction Administrative Assistant, it can be promoted into senior positions as an Administrative Assistant II that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Construction Administrative Assistant. You can explore the career advancement for a Construction Administrative Assistant below and select your interested title to get hiring information.
If you are interested in becoming a Construction Administrative Assistant, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become a Construction Administrative Assistant for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Construction Administrative Assistant job description and responsibilities
The construction administrative assistant also performs general office duties such as setting up filing systems, data entry, typing, copying, ordering office supplies, and other administrative tasks for special projects.
03/25/2022: Providence, RI
A construction administrative assistant provides clerical support to a project manager, contractor, or another construction professional.
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The assistant may also be responsible for ordering supplies, scheduling appointments, and maintaining records.
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Provide assistance to Construction Managers and Project Manager for required reports, logs, and other tools.
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Help to ensure that project contracts, bids, and government applications are completed and filed on time.
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Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Construction Administrative Assistant jobs
Protects organization's value by keeping information confidential.
04/24/2022: New Orleans, LA
Process Subcontractor/Vendor agreements and change orders.
02/27/2022: Colorado Springs, CO
As a result, some administrative assistants may be reassigned to other types of work, such as estimating or cost analysis, which are expected to grow over the decade.
02/28/2022: New York, NY
Build and maintain positive relationships with customers/internal contacts by consistently providing outstanding customer service.
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Ensure that compliance requirements for the job are met.
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Step 3: View the best colleges and universities for Construction Administrative Assistant.
