As Administrative Assistant/Event Coordinator you will manage the day-to-day operations as it relates to events scheduled in our Corporate office conference center along activities related to the normal duties of the position of Administrative Assistant.

The diverse functions of this position also require the ability to juggle competing priorities, initiative, proactive problem-solving and sound decision-making with the goal of achieving clear communication, efficient office operations and procedures, and effective management of multiple projects. A high degree of flexibility, discretion and confidentiality are required.

Essential Duties and Responsibilities:

• Assist in all aspects of office operations with the direction of our Executive Assistant. Duties include, but not limited to the following:
• Assist with planning of a wide variety of event types from internal events such as board meetings and retreats, to working with external groups who schedule the use of our conference center
• Support onsite event logistics as required, to include catering and conference center layout
• Coordinate with leadership team and other entities as required
• Ensure office supplies are stocked and keep the supply room neat and organized
• Responsible for the set up/breakdown of meeting rooms in coordination of the building services team
• Greets and directs guests. Notifies the appropriate teammate and escorts the visitor to the appropriate meeting room
• Perform other similar duties as assigned or required by the Executive Assistant or Leadership Team

Minimum Qualifications:

• Ability to manage many functions and projects concurrently
• Ability to maintain strict confidentiality
• Possess strong interpersonal and communications skills (written and verbal)
• Possess excellent organizational and time management skills
• Have 1-3 years of previous experience in an administrative role
• Be proficient in software tools including Microsoft Office (Word, Excel, Outlook and Power Point)
• Possess attention to detail and accuracy in work
• Professionalism with a customer-service oriented mindset
• Genuine caring for and interest in the care of mature adults, children, people with disabilities and hospice patients
• Excellent oral and written communication skills, interpersonal skills and computer literacy