COMMUNITY ACTION, INC. OF CENTRAL TEXAS
JOB VACANCY NOTICE # 24-31
Page 1 of 3
Date Posted: April 1, 2024
Program: Early Childhood Education
Position: Family Services Assistant
Location: Head Start Office - San Marcos, Texas
Status: Full-Time
Schedule: Mon.- Fri. ; 8AM - 4PM
Salary: $11.04 - $19.80 Hourly
Application Deadline: Open Until Filled
Mission:
Helping Central Texans improve economics self-reliance through a wide range of services and community partnerships.
Strategic Function:
Collaborate with the Family Services Director to create a support system for the Family Advocate team. This position will support all the Family Services activities for the Head Start Program.
Reports To:
Family Services Director
Operating Principles:

• Lifelong Learning: Seeks innovative opportunities to expand knowledge, skills, and experiences.
• Effective Communication: Provides well thought-out, concise, and timely oral and written information.
• Teamwork: Considers group effort more important than individual effort.
• High Personal Standards: Sets challenging goals and continuously seeks feedback and opportunities to improve performance.
• Flexibility: Accepts other viewpoints, shifts strategies if necessary, and adjusts to changing work priorities.
• Concern for Accuracy and Effectiveness: Considers how work impacts both short term and long term operating efficiencies.
• Initiative: Is proactive rather than reactive.
• Courteous and Respectful: Ensures all business dealings and relationships are conducted fairly and honestly.

Duties/Responsibilities:

• Family Services and ERSEA Responsivities
• Cooperate and support the Family Advocate Team as assigned by the Family Services Director.
• Revise, update, copy, and distribute materials and forms.
• Assist the Family Services Director in maintaining an electric copy of the Community Resource List.
• Assist in setting up and preparing Family Advocate meetings and take minuets.
• Order materials for recruiting activities, maintain inventory for purchases, and assist in distribution.
• Track the Family Advocate Team training list.
• Assist the Family Services Director in record keeping.
• Assist the ERSEA Coordinator with the Eligibility Application.
• Assist with the Learning Genie program, including enrollment updates.
• Support Job Fairs and Community Activities assigned by the Family Services Director.
• Complete the Child File review assigned by the ERSEA Coordinator.

General Office Responsibilities:

• Perform tasks related to office procedures and functions, including typing, filing, faxing, laminating, and word processing as required.
• Participate in workshops, in-service training, and regional meetings to offer support.
• Performs secondary support to content areas, including ERSEA and the Health Department.
• Collects and distributes interagency mail as assigned.
• Phone duties as assigned.
• Arrives on time and works designated hours (unless otherwise specified by immediate supervisor).
• Flexibility with work schedule and location based on program needs.
• Approach communication with children, parents, staff, and the community to preserve relationships.
• If bilingual, translate forms and interpret as assigned/requested.
• Reports all suspected child abuse to the Child Abuse Hotline at 1-800-252-5400
• Cooperates and works as a team in the workplace by assisting others as time allows.

Other Duties:

• Follow record keeping procedures.
• Shred and confidential information as needed or as assigned by Family Services Director.
• Travel to sites in Hays and Caldwell counties on a scheduled basis for data entry.
• Comply with CAI Confidentiality Policy regarding client information.

General Indicators:

• Submits time sheets accurately and on time to supervisor
• Submits mileage accurately and on time to supervisor
• Attends all staff and other meetings as assigned
• Manages time effectively
• Is a positive role model for other members of the Team
• Maintains confidentiality: records, client services, and staff
• Adheres to Agency’s best practices related to time and leave
• Dress appropriately to the work environment
• Maintains a safe, orderly and clean environment
• All other duties as assigned

Qualifications:
Preferred:

• Bilingual
• Associate Degree in Social Work or related field

Required:
Education

• High School Diploma or Equivalent.
• 2 or more years’ experience as a Secretary or Receptionist
• Completion of the Family Services Credential by 18 months of Hire
• Some knowledge of the principles of office management

Physical Requirements:

• Must be able to lift 25-30 pounds

Other Requirements:

• At least 21 years old
• Valid Texas Driver’s License – Class C
• May be required to obtain Texas Driver’s License
• Daily access to vehicle
• Vehicle Insurance (Personal Injury and Liability)
• Initial Health Exam required for all Head Start staff at the employee’s expense
• Initial and annual TB screening are required for all Head Start staff at the agency’s expense.
• Criminal Background Check required for all Head Start staff at agency’s expense
• Fingerprinting required for all Head Start staff at the employee’s expense

For additional information about Community Action, Inc. visit our Website at www.communityaction.com.