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Administrative Assistant/Office Coordinator
$44k-56k (estimate)
Full Time | Insurance
2 Days Ago
Hoffman & Hoffman Inc is Hiring an Administrative Assistant/Office Coordinator Near Charlotte, NC
Job Title: Administrative Assistant/Office Coordinator
Location: Charlotte, NC
Position Purpose: The Administrative Assistant will perform administrative duties for the Critical Technologies Team. The primary goal of this position is to ensure that administrative operations run smoothly for both. The Administrative Assistant’s main duties include scheduling meetings, making travel arrangements and general clerical duties. To be successful in this role, this individual should be professional, proactive, and communicate effectively. Our ideal candidate also has previous experience as an Administrative Assistant and is familiar with office management technologies.
Employment at Will: Nothing herein is intended to create a contract of employment or to guarantee employment for a definite duration.
Duties And Responsibilities
EEO Employer/Vets/Disabled
No phone calls or drop-ins, please.
Location: Charlotte, NC
Position Purpose: The Administrative Assistant will perform administrative duties for the Critical Technologies Team. The primary goal of this position is to ensure that administrative operations run smoothly for both. The Administrative Assistant’s main duties include scheduling meetings, making travel arrangements and general clerical duties. To be successful in this role, this individual should be professional, proactive, and communicate effectively. Our ideal candidate also has previous experience as an Administrative Assistant and is familiar with office management technologies.
Employment at Will: Nothing herein is intended to create a contract of employment or to guarantee employment for a definite duration.
Duties And Responsibilities
- Point person for maintenance, mailing, shipping, supplies, equipment, bills and errands
- Update project bid calendar in Outlook as request are made
- Downloading bid documents and project file management
- Assist sales personnel in emailing prepared bids to customers.
- Organize and schedule meetings, appointments, and training classes
- Manage catering orders for meetings, training and special events (includes set-up, clean up)
- Coordinate with IT department on all office equipment
- Responsible for ordering office supplies and managing general office inventory
- Ensure conference room/kitchens are stocked with drinks, snacks, coffee, etc...
- Make travel arrangements for the branch manager and negotiate room blocks for large groups
- Respond promptly to management queries
- Suggest more efficient ways to run the office and troubleshoot any malfunctions
- Develop and submit expense reports for management
- Pick up, open, sort and distribute mail, emails and other correspondence as needed
- Support corporate events by assisting with planning, sending invitations, tracking RSVPs, creating nametags, etc.
- Use various software to complete tasks, such as MS Word, Excel, PowerPoint, Outlook
- Log and reconcile office bills and invoices
- Provide general administrative support and any other duties as assigned
- Associates degree or higher preferred but not required.
- 2-3 years proven professional experience as an Administrative Assistant
- Experience in event planning preferred but not required
- Proficient with Microsoft Office
- Experience using online calendars and cloud systems
- Experience using office equipment
- Strong customer service skills, with the desire to go above and beyond for both internal and external customers
- Strong verbal and written communication skills (via phone, email and in-person)
- Experience exercising discretion and confidentiality with sensitive company information
- Excellent organizational skills with an ability to think proactively and prioritize work
- Strong time management skills
- Standing: Frequently
- Walking: Frequently
- Sitting: Frequently
- Handling/Fingering: Frequently
- Bending: Frequently
- Pushing/Pulling 12 lbs. or less: Frequently
- Lifting/Carrying 10 lbs. or less: Frequently
- Lifting/Carrying 11-20 lbs.: Occasionally
- Reaching Outward: Occasionally
- Reaching Above Shoulder: Occasionally
- Squatting/Kneeling: Occasionally
EEO Employer/Vets/Disabled
No phone calls or drop-ins, please.
Job Summary
JOB TYPE
Full Time
INDUSTRY
Insurance
SALARY
$44k-56k (estimate)
POST DATE
05/25/2024
EXPIRATION DATE
06/22/2024
WEBSITE
hoffman-hoffman.com
HEADQUARTERS
HENDERSONVILLE, NC
SIZE
<25
TYPE
Private
CEO
TIM HOFFMAN
REVENUE
$5M - $10M
INDUSTRY
Insurance
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The following is the career advancement route for Administrative Assistant/Office Coordinator positions, which can be used as a reference in future career path planning. As an Administrative Assistant/Office Coordinator, it can be promoted into senior positions as an Administrative Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Administrative Assistant/Office Coordinator. You can explore the career advancement for an Administrative Assistant/Office Coordinator below and select your interested title to get hiring information.
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