Company Overview: United Land Services (ULS) is a leading full-service landscaping company, providing a comprehensive range of commercial landscape installation and maintenance services. Our expertise spans landscape design, maintenance, irrigation systems, hardscapes, and outdoor lighting. We proudly serve diverse properties, from single-family home developments to condominium complexes, commercial buildings, and shopping centers.

Job Description: Join our team as an Office Manager, where you'll play a pivotal role in leading and coordinating various administrative functions, contributing to the success of our projects and ensuring the efficient operation of our office. Your primary responsibilities will encompass overseeing record management, scheduling, data entry, project tracking, and providing comprehensive administrative support.

1. Record Management: Oversee the efficient compilation, updating, and maintenance of company records.
2. Scheduling: Utilize Aspire software to schedule construction and landscaping jobs effectively.
3. Information Gathering: Supervise the collection of data from documents and field personnel for landscaping projects.
4. Data Entry: Ensure accurate and efficient input of data into the Aspire landscaping platform.
5. Project Tracking: Take charge of reconciling project totals and hours within the system.
6. Clerical Duties: Oversee general clerical tasks such as photocopying, scanning, faxing, mail distribution, and filing.
7. Administrative Assistance: Provide comprehensive support to branch management, including drafting correspondence and scheduling meetings.
8. Proofreading: Review reports for errors in typing, spelling, punctuation, and grammar.
9. Materials Handling: Oversee the handling of materials, including picking up and distributing as needed.
10. Equipment Maintenance: Ensure the maintenance and care of company property and equipment.
11. Relationship Building: Foster positive relationships with colleagues, vendors, and customers.
12. Time Management: Lead efforts to meet deadlines without compromising on customer service or quality.
13. Safety Promotion: Promote workplace safety within the office environment.
14. Compliance: Ensure adherence to relevant codes, laws, regulations, standards, policies, and procedures.
15. Training: Oversee and participate in training classes and seminars as required.
16. Additional Tasks: Supervise and delegate other assigned duties as necessary.

• High school diploma or equivalent.
• 3-5 years of administrative experience, with a proven track record of leadership.
• Experience in a blue-collar environment helpful.
• Preferred: Prior experience in the landscape or construction industry.
• Desired Skills: Familiarity with Aspire Landscape Management Software, Exactix, Supply Pro, or Vendor suite.
• Equivalent combinations of training and experience may substitute for the degree requirement.

• Commitment to representing the company with integrity and professionalism.
• Proactive and positive attitude as a self-starter.
• Basic mathematical skills.
• Strong attention to detail.
• Effective oral and written communication.
• Proficiency in Microsoft Office Suite, including Outlook, Excel, and PowerPoint.
• Ability to troubleshoot basic office technology issues.
• Excellent organizational skills.
• Ability to lead a team while also working independently.
• Strict maintenance of confidentiality.

Benefits:

• Competitive Compensation: Enjoy top pay that reflects your skills and dedication.
• Guaranteed Hours: Benefit from guaranteed hours with potential for overtime.
• Weekly Pay: Experience the convenience of weekly pay on Fridays.
• Comprehensive Benefits: Access health, dental, vision, life insurance, and a matching 401K plan.
• Paid Time Off (PTO): After 90 days of service, receive 5 days of annual paid time off, including holidays.