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City of Helotes is Hiring a Deputy Court Clerk Near Helotes, TX
JOB SUMMARY:
Under general supervision, accurately enters data and processes cases involving various fine-only misdemeanors and city ordinances filed in the court. Provide a variety of clerical and/or technical non-judicial functions in support of court operations. Strong customer service and cash handling skills.
ESSENTIAL JOB FUNCTIONS:
Under general supervision, accurately enters data and processes cases involving various fine-only misdemeanors and city ordinances filed in the court. Provide a variety of clerical and/or technical non-judicial functions in support of court operations. Strong customer service and cash handling skills.
ESSENTIAL JOB FUNCTIONS:
- Prepares cases filed with the court by importing or entering citations into the Court's case management system.
- Accurately sort and file cases immediately after being received.
- Updates and inputs data efficiently on case files with notes as contact is made with defendants, judges, attorneys, officers or others.
- Aids in organizing and maintaining case files and court records.
- Calculates, collects, and processes fines, fees and court costs based on judicial orders or other miscellaneous charges.
- Reviews documents presented for authenticity and accuracy.
- Researches and verifies all incoming payments against respective citations or court documents to ensure that payment amount is correct and paid in a timely manner.
- Assists in the preparation and processing of warrant documentation.
- Performs general receptionist duties.
- Provides effective communication (oral or written) on information regarding various court policies, procedures, and City ordinances in regards to fines, payments, restitutions, and status of cases.
- Performs basic cashiering and general accounting functions such as receipting payments, researching and correcting errors in payment records, cash handling, receipt balancing, making change, and dealing directly with payees.
- Receives sorts and distributes incoming mail and e-mails as necessary.
- Assists and provides clear, concise, and accurate information to the public at the counter and on the telephone; refers calls and inquires to appropriate person; explains routine procedures and court functions.
- May prepare court dockets, including notifying parties regarding court dates, process summons, subpoenas and hearing notices.
- Reviews cases for compliance and prepare final disposition paperwork for Judge's signature.
- Provides general information regarding the scheduling of court dates, driving safety course, warrants, processing cases under the directive of standing orders issued by the Presiding Judge.
- Prepares and sends pre warrant notices, notices of past due requirements, late payments, and scheduled court appearances.
- Compiles, types, records and files wide variety of court records, reports, and materials including citations, summons, warrants, letters, reports and complaints.
- May be required to assist in other duties as assigned.
- Knowledge of court procedures.
- Knowledge of office practices and procedures.
- Knowledge of basic mathematical principles.
- Ability to interpret and decipher court documents and understand legal terminology.
- Ability to learn and have knowledge of Texas Transportation Code, Penal Code, Code of Criminal Procedures, regarding laws governing Class 'C' Misdemeanors.
- Ability to perform excellent customer service.
- Ability to follow and communicate effectively, both verbally and written
- Ability to develop and maintain effective working relationships
- Ability to work under stressful working conditions.
- Ability to operate a computer and related software applications.
- Must be bondable.
- Must be able to type 50 wpm or more.
- Must have or be able to receive a Texas Notary Public Commission.
- Bilingual (English/Spanish) preferred.
- High School Diploma or GED.
- Prior Municipal Court experience preferred.
- Requires One (1) year experience of clerical/office support in an administrative office environment.
- Must complete the Municipal Court Clerk Training Course annually.
- Must obtain Level I Court Clerk certification within eighteen (18) months of hire date.
- Conducts work primarily in an office environment.
- Monday - Friday, 8:00 a.m. - 5:00 p.m., including some overtime on court days.
Job Summary
JOB TYPE
Full Time
SALARY
$38k-49k (estimate)
POST DATE
06/01/2024
EXPIRATION DATE
06/16/2024
WEBSITE
helotestexas.org
HEADQUARTERS
HELOTES, TX
SIZE
25 - 50
TYPE
Private
CEO
THOMAS SCHOOLCRAFT
REVENUE
$5M - $10M
INDUSTRY
Public Administration
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The following is the career advancement route for Deputy Court Clerk positions, which can be used as a reference in future career path planning. As a Deputy Court Clerk, it can be promoted into senior positions as a Legal Records Clerk that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Deputy Court Clerk. You can explore the career advancement for a Deputy Court Clerk below and select your interested title to get hiring information.
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