Description
Office Assistant - Real Estate Office
We're looking for a driven and dedicated Real Estate Office Assistant to join our growing team. The Real Estate Office Assistant helps in the form of clerical services, data entry and support services to help Breck Life Group maintain and grow its business. Duties and responsibilities include direct support to the agents to allow more time for them to focus on dollar-productive activities. Our ideal candidate has superb organizational skills, a knack for customer service and an ability to work effectively within a team and independently.
Responsibilities
Duties specific to clerical services and data entry include:
•Ensuring a presentable office, answering phones and greeting walk-ins.
•Overseeing and maintaining adequate inventory of all office supplies by ordering replacements prior to running out.
•Attending and assisting with recurring meetings.
•Checking mail and retrieving, distributing and depositing checks.
•Assisting with Accounts Payable.
•Sending weekly emails to the team with updates and metrics.
•Compiling monthly, quarterly and annual market statistic reports.
Duties related to maintaining and growing BLG include:
•Updating the monthly newsletter and ensuring timely send-out.
•Maintaining mailing lists and ensuring the timely send-out of all mailers.
•Assisting with client events.
•Overseeing the Ski Medallion schedule.
•Assisting with onboarding and training of new BLG members.
Duties specific to assisting the agents:
•Updating team on all new listings.
•Scheduling and overseeing the staging and photoshoot of new listings.
•Conducting property inventory of inclusions and supplying to Sellers for signatures.
•Collecting rental history or rental projections when requested.
•Obtaining "Owed But Not Due" status letter from UBSD when applicable and obtaining Septic Permit and As-Built from Summit Environmental Health when applicable.
•Creating a listing page in MLS with each new listing, uploading all available attachments and entering showing instructions.
•Making copies of keys and tracking the use of ELB lockboxes and yard signs.
•Creating listing flyers and posting in windows at the office.
•Assisting with confirming showings with sellers, rental managers and agents.
•Attending listing appointments when invited (some shifting of days off may be necessary from time to time).
•Assisting with technical support issues and new projects as they arise.
Qualifications
•Available 8:30 a.m. to 5:30 p.m.,
• Friday through Tuesday (Wednesdays and Thursdays off).
•Valid Colorado Driver's License and reliable personal vehicle.
•Ability to work effectively within a team and independently, as workflow dictates.
•Experience as an Administrative Assistant in a real estate office setting preferred.
•PT work negotiable.
Benefits:
•Pay range is $45,000-$55,000 (dependent on years of related experience and educational degree)
•Progressive PTO package for vacation and sick days
•Individual Coverage Health Reimbursement Arrangement
•401k contribution and Profit Sharing