Title: Senior Executive Assistant

Company Overview: My client is a distinguished global market maker specializing in fixed income and equity products, renowned for its commitment to driving transaction cost efficiency and enhancing liquidity access for diverse clientele, including asset managers, banks, and hedge funds. Fueled by a culture of meritocracy and analytical excellence, they continuously redefine industry standards, operating from strategic locations worldwide.

Responsibilities: We seek an adept Senior Executive Assistant to provide comprehensive support to senior executives within the Legal and Compliance Department. The ideal candidate will thrive in a fast-paced, dynamic environment, demonstrating autonomy, integrity, and exceptional organizational prowess. Key responsibilities include calendar management, correspondence handling, meeting coordination, travel arrangements, stakeholder liaison, and contributing to project management initiatives.

Key Responsibilities:

• Coordinate executive calendars and manage meeting schedules
• Handle telephone inquiries and manage voicemail retrieval
• Facilitate business correspondence and document management
• Plan and execute onsite/offsite meetings and events
• Coordinate travel arrangements and prepare detailed itineraries
• Maintain accurate and organized files and act as a liaison between executives and colleagues
• Contribute to project management initiatives as needed
• Undertake additional tasks and projects as assigned

Skillset Requirements:

• Extensive experience in executive and personal assistant roles
• Excellent English, grammar, written, and oral communication skills
• Proven record of successful problem-solving and decision-making
• Superior organizational skills, record-keeping, and attention to detail
• Excellent interpersonal skills, positive attitude, and high energy level
• Requires flexibility and availability for occasional travel and varied work schedules
• Adaptability and ability to thrive in a fast-paced environment
• Proficiency in Microsoft Windows, Excel, PowerPoint, and related software
• Bachelor’s degree or equivalent experience required

"In accordance with the NYS Pay Transparency law, the salary range for this position is $130-140k annually."