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OrthoArkansas is Hiring an Administrative Assistant Near Little Rock, AR
Job DescriptionGENERAL DESCRIPTION OF POSITIONThe Administrative Assistant serves as a pivotal support system for the CEO and Senior Leadership Team, ensuring seamless operations and the achievement of our clinic’s objectives. This role demands a highly organized, proactive, and discreet professional adept at managing a wide range of administrative tasks.
Essential Duties And Responsibilities
Essential Duties And Responsibilities
- Serve as the primary liaison between the CEO, Senior Leadership, staff, and visitors, managing communications and schedules with diplomacy and efficiency.
- Undertake errand tasks for the senior leadership team, including handling sensitive documents, arranging catering, and managing logistics for various tasks and/or events.
- Board Meeting / Shareholder Meeting preparation; including taking and distributing minutes. Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business.
- Prepare reports and/or special projects, which may include data collection, coordination, final copy preparation, distribution, etc. and maintain an organized filing system of paper and electronic documents.
- Prepare and keep records for the following: Arkansas State Medical Board, Arkansas Department of Health, Patient Termination Letters, Call Schedule for Physicians, Vital Records, etc.
- Manage and coordinate Continuing Medical Education (CME) for our physician team, ensuring compliance with professional standards and ongoing learning.
- Ensure lab coats are ordered and monogrammed for all Physicians, PA’s, and APRN’s.
- Plan, organize, and execute clinic events and meetings, from internal team-building activities to external professional seminars, ensuring they reflect our clinic’s commitment to excellence.
- Assume responsibility for maintenance of office equipment, including copy machines and fax machines. Maintain office and kitchen supplies for the entire clinic.
- Open and distribute mail to the Administration office.
- Other duties as assigned.
- Must demonstrate and show kindness in all interactions and ensure people leave interactions with you happier.
- Proven experience as an Administrative Assistant, preferably in a healthcare setting, with a track record of supporting senior-level executives.
- Exceptional proficiency in Microsoft Office Suite and other productivity tools, with a willingness to learn new technologies.
- Excellent organizational, time management, and multitasking skills, with a proven ability to meet tight deadlines.
- Strong interpersonal skills, with the ability to communicate effectively across all levels of the organization.
- Discretion and confidentiality are paramount, with a history of handling sensitive information.
Job Summary
JOB TYPE
Full Time
SALARY
$42k-53k (estimate)
POST DATE
05/18/2024
EXPIRATION DATE
07/16/2024
WEBSITE
orthoarkansas.net
HEADQUARTERS
Stuttgart, AR
SIZE
25 - 50
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