At XcelHR Management, our mission is to help business owners thrive. Our experienced team of professionals is dedicated to being a part of a business owner's toolkit, allowing them to focus on what they love - their business. Our culture is built upon the highest ideals, with employees at all levels being service-oriented and striving daily to be the best in our industry. We take pride in our ability to achieve and fulfill our clients' broad needs and expectations. We are looking for individuals who desire to excel in a full-service organization.

Position Overview:

XcelHR is seeking an Executive Assistant to provide high-level administrative support to the Managing Director. In this role, you will play a crucial part in ensuring the smooth operation of our organization, acting as the right hand to the Managing Director. The successful candidate will be detail-oriented, proactive, and able to manage multiple tasks and priorities in a fast-paced environment.

Key Responsibilities:

• Manage and maintain the Managing Director’s calendar, scheduling meetings, appointments, and travel arrangements.
• Prepare meeting agendas, materials, and minutes as necessary, ensuring the Managing Director is well-prepared for all engagements.
• Act as a liaison between the Managing Director and other departments in the company, ensuring clear and effective communication.
• Prepare reports, presentations, and other materials for the Managing Director.
• Manage correspondence, including emails, letters, and phone calls, and respond appropriately.
• Coordinate with other executives and departments on projects, as needed.
• Manage special projects and initiatives as directed by the Managing Director, ensuring deadlines are met and objectives are achieved.
• Provide administrative and organizational support to other executives, as needed.

Qualifications:

• College degree desired or equivalent combination of education and/or related work experience.
• 5 years of experience in a professional administrative role supporting executive level leaders.
• Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
• Strong verbal and written communication skills, with a professional and polished demeanor.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Proven ability to exercise sound judgment and make independent decisions when necessary.
• A proactive and adaptable approach, with a keen eye for detail and a commitment to excellence.
• A team player, able to build strong working relationships with colleagues and external partners.

XcelHR is an Equal Opportunity Employer. We are committed to upholding our core values of Integrity, Passion, Respect, Honor, Excellence, Ownership, and Enthusiasm.