DUTIES AND RESPONSIBILITIES

· Maintains accurate and up-to-date human resource files, records, and documentation (applications, quizzes, tool check items, candidate data sheets, background information, appointment tracker.)

· Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management.

· Maintains the integrity and confidentiality of human resource files and records.

· Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately (specifically appointment tracker).

· Provides clerical support to the HR department.

· May assist with payroll functions including processing, answering employee questions, fixing processing errors, and distributing checks.

· Acts as a liaison between the organization and external vendors, which may include background, drug testing, and drivers’ insurance authorities.

· Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.

· Prepare, set up and assists or conduct new hire orientation.

· Ensure that all applications are complete and signed.

• Ensure that all applicants are treated in a pleasant and respectful manner, regardless of the hiring decision.

· Screen telephone inquiries for jobs, sending applications only to reasonably qualified applicants.

· As directed by hiring decision-maker, screen applications received.

· Schedule interviews and follow-up on applicants who are scheduled for interviews.

· Administer written tests as and when directed by the HR Director.

· Request background checks and verify references on applicants who have passed the interview step.

· Notify applicants of company decision – No specific reason need being given for not hiring.

· Assist new hires to complete all documentation needed for personnel file and regulatory agencies, obtaining signatures where needed. 

· Ensure that a supervisor is available to greet and escort new hires on first day.

· When requested, train new employees in HR tasks.

· When necessary and requested, assist other office personnel. 

· Continually review all the steps in the HR process for efficiency and cost effectiveness.

· Ensure that all records relating to and flowing through the hiring function are filed properly and accessible only by authorized personnel.

· Can verify applicant references and apply for background checks.

· Can create “short lists” for ultimate decision-maker on applicants.

Maintain list of authorized drivers, and employees receiving payroll deductions on a weekly basis. Report any discrepancies to HR immediately. 

· Work with Pull Program to keep track of drivers’ license changes.

· Perform all other tasks assigned by the HR Director.

· Manage Company inventory list to include but not limited to PPE, Office supplies (cleaning supplies included), uniforms etc.

· Place order for inventory Items needed for replenish or new orders.

· Provide assistance in administering employee benefit programs.

· Arrange for advertising or posting of job vacancies and notify eligible workers of position availability.

• Coordinate company conference calendar.
• Post company notices regarding attendance, birthdays, anniversaries, or special announcements.

Experience

Minimum: Two years experience in an office environment.

Preferred: Two years or more in the electrical construction or general construction industry.

Skill, Knowledge and Abilities

The use of analytical and observational skills which demonstrate an ability to deal with reports, regulatory agencies, company supervisors, and clients in sometimes stressful situations.