The Office of Academy Resources (OAR) is seeking a Major Gift Coordinator to provide administrative support and event coordination for members of the Major Gifts team.

ESSENTIAL FUNCTIONS/PRIMARY DUTIES AND RESPONSIBILITIES

• Oversee event logistics for private development gatherings, including pulling and managing invite lists, preparing and sending electronic invitations and follow up; and communicate with event vendors, hosts , speaker and guests.
• Preparation of regular reports on major gift fundraising activities; input data related to interactions with constituents.
• Management of the Director’s and gift officer’s calendar, including scheduling meetings, coordinating logistics, researching and preparing materials, making travel arrangements, providing accurate and timely itineraries and back-up materials for donor visits.
• Prepare overall programmatic and gift officer metric reports; and serve as a key point of contact for Director and back-up for major gift staff as needed.
• Assist with briefing documents, letters of intent and proposal materials; prepare correspondence; draft memos/letters/emails.
• Organize vacation and phone coverage for team; prepare travel expense reimbursements; maintain office supply inventory; also provide general clerical support as required.

MINIIMUM JOB QUALIFICATIONS

• Bachelor's degree in a related field preferred.
• A minimum of three years' experience in an executive-administrative position, preferably in a development or educational environment, or other related relevant experience.

The ideal candidate must have the following skills:

• Database management experience using Raiser’s Edge or Agilon experience a plus.
• Proficiency in Microsoft Office Skills.
• Experience with fundraising software a plus.
• Excellent verbal and written communications skills.
• Ability to prioritize, travel logistics, be a self-starter, dependable and perform at a high level of accuracy while maintaining confidentiality.
• Ability to work independently with little supervision.

Some evening and weekend work related to special events and meetings required

Phillips Academy is committed to equal employment opportunity and providing reasonable accommodation to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender expression, gender identity, age, physical or mental disability, genetic information, veteran status, military service, application for military service or any other characteristic protected by law.