4 The HALO Foundation Jobs
The HALO Foundation is Hiring a Human Resource Assistant Near Kansas, MO
Recruitment/New Hire Process/On-Boarding/Retention
- Participate in recruitment efforts - Post job ads, organize resumes and job applications, attend recruitment fairs.
- Schedule job interviews and assist in the interview process.
- Collect paperwork of candidates and employees and update individual records via Paycom.
- Ensure background and reference checks are completed.
- Prepare new employee files, including running E-Verify and I-9 documentation.
- Oversee completion of various compensation and benefit documentation, including Vacation/PTO Policies, Health Insurance, and 403b retirement plan.
- Orient new employees to HALO. Examples include setting up designated log-in, workstation, email address, etc.
- Serve as a point person for employee questions and provide employee support.
- Ensure all HALO on-boarding trainings assigned in Paycom are communicated and completed on time with the HALO manager and employee.
- Coordinate employee engagement activities such as a wellness program and employee appreciation campaigns.
- Support supervisors in employee disciplinary conversations and maintenance of employee warning system.
- Be the point of contact for employee concerns regarding supervisors, work conditions or ethical practices.
- Support all internal and external HR-related inquiries or requests.
- Conduct employee exit interviews to identify ways to improve staff retention and prepare a summary of findings for staff.
- Assist in the HALO Headquarters office move to new location and set up.
- Assist in the monthly payroll process, which includes ensuring vacation and sick time are tracked in the system.
- Communicate with supervisors regarding any payroll questions or concerns.
- Answer employee payroll questions.
- Serve as a point of contact with benefit vendors/administrators.
- Facilitate resolutions to any payroll errors.
- Participate in benefits tasks, such as: providing benefit information, following up with employee sign-up and ensuring employees are fully aware of benefits, and resolve claim issues.
- Be familiar with Paycom and Health insurance apps to assist new hires.
- Maintain current HR files and databases utilizing Paycom software.
- Update and maintain employee benefits, employment status, and similar records.
- Maintain records related to grievances, performance reviews, and disciplinary actions.
- Perform file audits to ensure that all required employee documentation is collected and maintained.
- Perform payroll/benefit-related reconciliations.
- Perform payroll and benefits audits and recommend any corrective action.
- Schedule and attend employee reviews, when necessary.
- Complete termination paperwork and assist with exit interviews.
- Must be adept at problem-solving and decision making, including having the ability to identify issues and resolve problems in a timely manner
- Must possess strong interpersonal skills
- Must be able to communicate clearly, both written and orally, regarding communication between employees, members of the HR management team, and in group presentations and meetings
- Must be able to effectively read and interpret information, present numerical data in a resourceful manner, and skillfully gather and analyze information
- Must possess organizational and time management skills, with accurate, thorough, and meticulous attention to detail.
- Must be dependable, able to follow instructions, respond to management direction, and must be able to improve performance through management feedback.
- Must be a team player and have a positive attitude.
- Must be highly computer literate with capability in email, MS Office, and related business and communication tools. Key software used at HALO for this position includes MS Office, G-Suite, Slack, Paycom and Asana.
- May need totravel between the Kansas City and Jefferson City offices a couple times a year.
- Payroll experience is preferred but not necessary.
- Bachelor’s degree in human resources, finance, or business administration preferred.
Job Summary
Part Time
Civic & Environmental Advocacy
$65k-80k (estimate)
03/31/2024
06/22/2024
haloworldwide.org
JEFFERSON CITY, MO
50 - 100
2005
Private
$10M - $50M
Civic & Environmental Advocacy
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Quotes from people on Human Resource Assistant job description and responsibilities
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Gain experience as a staff assistant, HR assistant or relevant HR administrative position.
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