Description

We are seeking a detail-oriented and experienced Accounts Payable Specialist to join our finance team. The Accounts Payable Specialist will be responsible for accurately processing invoices, reconciling vendor statements, and ensuring timely payments. The ideal candidate will have a strong understanding of accounting principles, excellent organizational skills, and the ability to communicate effectively with vendors and internal stakeholders.

Responsibilities:

• Invoice Processing:

Receive, review, and verify invoices for accuracy, completeness, and approval.

Code and enter invoices into the accounting system with appropriate general ledger account codes.

Ensure timely and accurate processing of invoices in accordance with company policies and procedures.

• Payment Processing:

Prepare and process weekly check runs, ACH payments, and wire transfers.

Match invoices with purchase orders and receiving documents to ensure proper authorization for payment.

Investigate and resolve discrepancies with invoices, purchase orders, and payments.

• Vendor Management:

Communicate with vendors regarding invoice discrepancies, payment inquiries, and account reconciliation.

Maintain vendor records and ensure accuracy of vendor information in the accounting system.

Build and maintain positive relationships with vendors to facilitate the resolution of issues and ensure timely payments.

• Reconciliation:

Reconcile vendor statements to ensure all invoices and payments are accounted for and resolve any discrepancies.

Monitor accounts payable aging report and follow up on outstanding balances.

Assist with month-end closing activities related to accounts payable.

• Compliance and Reporting:

Ensure compliance with company policies, accounting principles, and regulatory requirements.

Assist with the preparation of financial reports and analysis related to accounts payable as needed.

Participate in audits and provide support for audit inquiries related to accounts payable.

Requirements

• Bachelor's degree in Accounting, Finance, or related field preferred.
• 2 years of experience in accounts payable or related accounting role.
• Proficiency in accounting software and Microsoft Office suite, particularly Excel.
• Understanding of accounting principles and practices.
• Excellent attention to detail and accuracy.
• Effective communication and interpersonal skills.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Experience with ERP systems (e.g., SAP, Oracle) is a plus.
• Certification (e.g., CPP, AP Clerk) is desirable but not required.

Working Conditions:

This position typically operates in an office environment.

Regular hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m.

Occasional overtime may be required during peak periods.

Company Culture:

At our company, we value teamwork, integrity, and continuous improvement. We strive to create a supportive and inclusive work environment where employees are empowered to succeed and grow. Join our team and be part of our mission to deliver excellence in financial management.