Description

Summary

The Interim Human Resources Generalist will play a critical role in ensuring the accurate and timely processing of payroll, managing employee benefits programs, and maintaining employee records within our manufacturing environment. Reporting directly to the HR Manager, this position will require exceptional attention to detail, strong organizational skills, and a comprehensive understanding of payroll and benefits administration. 

The Interim HR Generalist is a temporary role that will have an assignment of September 2024 through December 2024.

Essential Duties and Responsibilities

This list of functions and responsibilities is not all inclusive and may be expanded to include other duties and responsibilities, as management may deem necessary from time to time.

Employee Benefits Administration:

1. Administer day to day needs of the employee benefits programs, including health insurance, retirement plans, and other fringe benefits.
2. Assist employees with benefit enrollment, changes, and any related inquiries.
3. Collaborate with benefits providers to resolve issues and ensure smooth administration.
4. Communicate effectively with employees regarding payroll, benefits, and HR-related matters.
5. Assist in developing and distributing communication materials, ensuring employees are well-informed about benefits programs and HR policies.

HR Data Entry and Records Management:

1. Maintain accurate and up-to-date employee records in the HRIS (Human Resources Information System).
2. Enter and update employee information, such as personal details, benefits, and employment status changes.
3. Assist with onboarding new hires, ensuring their data is correctly entered into the HRIS, and all necessary paperwork is completed.
4. Manage employee documentation, including contracts, agreements, and compliance forms.

Compliance and Reporting:

1. Stay up to date with relevant labor laws, tax regulations, and HR policies to ensure compliance.
2. Prepare regular payroll reports for management, Finance, and HR, summarizing payroll data and related metrics.
3. Assist in generating HR-related reports to provide insights into employee data and trends.

Continuous Process Improvement:

1. Identify opportunities for process improvement in payroll, benefits administration, and HR data management.
2. Collaborate with the HR Manager to implement streamlined and efficient processes.

Requirements

Qualifications:

1. Bachelor’s degree in human resources, Accounting, or a related field (or equivalent work experience).
2. 3-5 years of proven experience as a Payroll and Benefits Coordinator or in a similar role within a manufacturing environment.
3. Familiarity with HRIS systems and proficiency in data entry. Paylocity is highly preferred. 
4. Comprehensive knowledge of payroll processes, benefits administration, tax regulations, and labor laws.
5. Excellent organizational and time management skills.
6. Strong attention to detail and ability to handle sensitive information with confidentiality.
7. Effective communication and interpersonal skills.
8. Proficiency in Microsoft Office Suite, particularly Excel and Word.

Job Knowledge, Skills and Abilities

1. Excellent verbal and written communication skills. 
2. Excellent interpersonal, negotiation, and conflict resolution skills.
3. Excellent organizational skills and attention to detail.
4. Excellent time management skills with a proven ability to meet deadlines.
5. Strong analytical and problem-solving skills.
6. Ability to problem solve and provide recommendations for solution.
7. Ability to prioritize tasks and to delegate them when appropriate.
8. Ability to act with integrity, professionalism, and confidentiality.
9. Thorough knowledge of employment-related laws and regulations.
10. Proficient with Microsoft Office Suite or related software.
11. Proficiency with or the ability to quickly learn the organization’s HRIS and talent management systems.
12. Team player with the ability to work collaboratively and independently.
13. Flexibility to adapt to changing priorities and deadlines.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee is occasionally required to stand; walk; reach with hands and arms; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 40 pounds. Specific vision abilities required by this job include close vision, distant vision, peripheral vision, and ability to adjust focus.