Summary

The Accounts Payable position is responsible for processing invoices for payment, printing checks when payment is due and maintaining up to date account information with vendors. The Accounts Payable position also works closely with our Accounts Receivable and will provide backup to this area when required. Maintaining and updating records in our ERP system as necessary and other duties as assigned.

Essential Duties & Responsibilities

• Using existing procedures, verify the information on payment vouchers, invoices/credit memos and expense reports.
• Reconcile Vendor Statements.
• Enter invoices in ERP system in daily batches.
• Attach appropriate paperwork to POs in ERP system.
• Match invoices with PO to verify proper payment and verify invoices that do not have a PO.
• Verify freight on invoices for material and parts shipped to customers to invoice freight charges.
• Check processing for AP.
• Create “on demand” checks when necessary.
• Reconcile firm credit cards monthly.
• Resolve invoice/receiving issues by communicating with the purchasing and/or receiving departments.
• Maintain vendor files, including W9’s.
• Maintain files for PO’s and Sales Orders
• Maintain 1099 and assist with year-end preparation and validation.
• Backup for Accounts Receivable.