Position Information

The purpose of this classification is to be a supporting role to assist in the completion of payroll processing functions on a timely basis, compiling, verifying, and entering information associated with generating County payroll. Assists with timekeeping functions and systems, providing support and serving as back-up of payroll processing tasks.

Job Summary

The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.
Inputs payroll data entry and assists with the processing and verification of a variety of documentation associated with department operations, within designated timeframes and per established procedures; distributes documentation or retains records as appropriate.
Receives various forms, reports, correspondence, time sheets, personnel change notices, tax forms, garnishments, remittance advices, accounting guidelines, payroll/tax guides, policies, procedures, manuals, directories, reference materials, or other documentation; reviews, verifies, completes, processes, forwards or retains as appropriate.
Processes data entry for new hires, rehires, terminations of employees; direct deposit requests, tax withholding changes, badge number changes, sell back time requests, cost center changes, and pay rule changes.
Prepares various payroll reports, reporting forms, tax reports, or other documentation; compiles data for report preparation; submits reports/forms to appropriate individuals or agencies within designated timeframes.
Assists Payroll Specialist, Senior by preparing or completing various forms, reports, correspondence, check requests, payroll reports, tax forms/reports, spreadsheets, or other documents. Assists with various state reporting requirements including website reporting and email communications, as needed.
Assists Payroll Specialist, Senior with a variety of general accounting/bookkeeping functions, such as preparing journal entries, reconciling reports, calculating data, researching financial discrepancies, correcting data errors, keying financial data, generating reports, or maintaining financial records, as needed.
Seeks guidance from the Payroll Specialist, Senior regarding system issues, processes, or employee inquiries; understands Employment Services functions, directing related employee inquiries to the appropriate parties.
Responds to issues and questions related to time keeping and payroll or other department inquiries; provides information, researches problems, and initiates problem resolution.
Conducts research of department files, account records, hardcopy materials, Internet sites, or other sources as needed.
Processes documentation relating to payroll processing functions; receives timesheets for County employees that do not clock-in; assists Payroll Specialist, Senior with auditing electronic timesheets for accuracy, makes necessary calculations involving hours and minutes calculations, researches discrepancies and makes corrections; enters payroll data into computer, including time worked, payroll changes, payroll deductions, comp/personal leave information, changes to employee records, or other data; generates payroll reports, verifies accuracy of data, and makes corrections; assists Payroll Specialist, Senior with payroll processing, as needed; assists with online pay-stub access issue resolution.
Assists Payroll Specialist, Senior by following step-by-step documented procedures utilizing interfaces between multiple systems to assure accuracy with time keeping and payroll processing, as needed.
Assists in interpreting, applying, and ensuring compliance with all applicable codes, laws, rules, regulations, standards, policies and procedures; initiates any actions necessary to correct deviations or violations.
Communicates with supervisor, employees, timekeepers, other departments, outside agencies, and other individuals as needed to perform work activities; exchange information or resolve problems; prioritizes tasks to meet deadlines.
Operates a computer to enter, retrieve, review or modify data; verifies accuracy of entered data and makes corrections; utilizes word processing, spreadsheet, database, financial, e-mail, Internet, or other computer programs; performs basic maintenance of computer system and office equipment, such as backing up data or replacing paper, ink, or toner.
Maintains a comprehensive, current knowledge of applicable laws, regulations, standards, and guidelines; reads professional literature; attends seminars, workshops, and training sessions as appropriate. Has a basic understanding of FLSA and Department of Labor rules and regulations.
Maintains highest level of confidentiality of all employee information, department issues, and documentation. Follows all County security processes and programs such as suite and building security, network systems, HRIS system, email and other electronic systems or programs utilized by the County.
Maintains electronic filing system of employment files/records; prepares and sets up files; reviews, sorts and organizes documents to be filed; files documents in designated order; retrieves/replaces files; disposes of obsolete documentation. Scans paper payroll processing documents and stores electronically after a payroll process is complete.
Maintains inventory of department equipment, supplies, forms, or other materials; ensures availability of adequate materials to conduct work activities; initiates requests for new/replacement items.
ADDITIONAL FUNCTIONS
Performs general/clerical tasks, which may include answering telephone calls, making copies, sending/receiving faxes, emails, filing records/documentation, processing incoming/outgoing mail, or shredding documentation per retention schedule guidelines.
Provides assistance to employees or departments as needed.
Performs other related duties as required.

Minimum Qualifications