Description

Earth Systems provides a wide variety of services including geotechnical engineering, geology, construction materials testing and inspection, and soils and materials laboratory testing. Earth Systems is founded on our people and has more than 55 years of experience working in communities throughout California.

We are currently seeking a motivated and talented Marketing Proposal Coordinator to join our team and work out of our Corporate office in beautiful San Luis Obispo, CA! 

Do you have experience working in marketing and the AEC industry? Are you skilled in responding to requests for qualifications (RFQs)? Do you thrive working as a team to meet proposal deadlines? Are you looking to join a fun and exciting team of professionals who love what they do? We would love to hear from you!

 Primary Proposal Coordination Duties and Responsibilities

· Draft proposal portions such as introduction, overview, project approach and cover letter.

· Develop proposals, SOQs and presentations to deliver materials meeting RFP requirements, quality standards, and overall strategy with support from Marketing and BD team. 

· Support proposal development with project managers from capture to award. 

· Frequent entry to internal proposal log to communicate status and needs of SOQ’s in process.

· Lead and help draft a checklist proposal process for RFP, RFQ award submittals. 

· Track, follow-up, communicate award outcomes, and enter to Cosential (CRM).

· Consistent data entry to Cosential for all SOQs, RFPs, RFQs, etc. 

· Manage resumes and proposal reuse materials’ libraries. 

· Interface with sub’s and prime to gather proposal document data. 

· Develop shared directories for Request for Proposal information. 

· Maintain proposal milestones schedule like issue and review dates, kickoff meetings and due dates.

· Ensure proposals are in compliance with all RFP criteria and requirements.

Secondary duties and responsibilities. 

· Assist marketing coordinator with production efforts such as desktop publishing formatting, editing, printing, copying, tab/covers, producing binders and electronic media. 

· Working with Marketing Coordinator Synthesize proposal materials into final client ready package. 

· Create qualifications packages, project descriptions, and award submittals. 

· Work with marketing team on providing ideas and information on project content for press releases, social media marketing, brochures, website, ensuring that messages are supporting of and consistent with marketing strategies.

· Responsible for maintaining and updating company CRM, databases of resumes, project summaries, photographs, and employee certifications.

· Support execution of strategic marketing initiatives to meet Vision Statement and Corporate Marketing Plan objectives.

· Maintain and develop consistent company identity through document templates, letterhead and logo usage.

· Maintain project database of descriptions and photographs. 

Marketing Coordination and Business Development Duties, and Responsibilities

· Frequently enter to contact information to Mass Email platforms.

· Assists in the development, maintenance, and updating of company marketing materials i.e., brochures, resumes, and more. 

· Assist in the process of developing ideas, composing, and posting company mass email and social media content. 

· Assist in the production of the company newsletter and presentations.

· Assist in tradeshow, conference, and event coordination. 

· Coordinates with outside vendors when necessary. 

· Assists BD Manager in planning marketing strategies and objectives, participates in new market research, opportunities, design, and preparation of marketing reports.

· Assists in updating and organizing marketing library of published materials, marketing content, and social media content.

· Conduct and coordinate a range of marketing support activities as directed.

Knowledge and Skills

· Proficiency in Microsoft Office applications as well as familiarity with InDesign, Word Press, Photoshop, and other software in the Adobe Creative Suite.

· Exceptional written communication and editing/storytelling skills.

· Strong verbal communication skills.

· Excellent organizational skills and attention to detail with a strong commitment to quality.

· Proficiency in graphic design and photography a plus.

· Time management skills are critical. Able to prioritize and adjust schedule as necessary to complete deadlines in a fast-paced environment.

Education/Experience

· Associates or bachelor’s degree in Business, Marketing, Communications or in a related field. 

· 3 years’ experience in marketing, preferably in the AEC industry, with related marketing, proposal writing, and social media management experience.

· Become a Member of SMPS for ongoing education in the A/E/C industry as a solid career path

· Professional Development is encouraged and lifelong learners supported. 

Benefits: We offer a competitive salary and benefits plan including medical, vision, dental, life, and long-term disability insurance, generous PTO, paid holidays, and 401(k) retirement plan with employer matching.

The expected pay range for this position is $25-35 per hour. Exact rate is dependent on several factors such as experience, skills, education/certifications, and geographic location.

Employment conditioned upon the satisfactory completion of a background check, review of Motor Vehicle Records, drug screening, and a medical evaluation appropriate to the position. 

Earth Systems provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.