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City of South Salt Lake is Hiring a Judicial Assistant I Near Salt Lake, UT
Department: Justice Court
Position Grade: 17
Supervisor: Court Administrator and Judicial Assistant Supervisor
FLSA Status: Non-exempt
Revision Date: May 2024
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Position SummaryThe Judicial Assistant I uses knowledge of various software programs, local and state laws, customer service skills, verbal and written communication skills, and de-escalation skills as well as sound judgment and ethics to perform daily tasks and responsibilities. The Judicial Assistant I works daily with sensitive (CJIS) information and must complete ongoing training and follow all laws and procedures for accessing and working with this data. This is an entry level position.
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Essential Responsibilities And Duties
- Completes all required training to access CJIS data, works in CORIS, Workspace, Xchange, Vinelink, OMS, and ODR in addition to using Google tools, Word, Excel, WebEx, and other programs as needed.
- Is familiar with and accesses various resources to gather information and support defendants, plaintiffs, and attorneys (utcourts.gov, Self Help Center, MyCase, Utah Safety Council, etc.)
- Performs all case management duties including file management; creates and files affidavits, progress tracking, probation tracking to maintain jurisdiction, e-filing, e-citations, calendaring, extensions, appeals, correspondence, docket notation, follow-ups, updates contact information, and all other tasks to maintain updated case files.
- Provides friendly, competent customer service by phone, email, and in-person to all people regardless of ability, temperament, language, etc. Clearly and thoroughly explains court procedures, sentencing requirements, and all other relevant information without providing legal advice. Makes docket notations as appropriate. Confirms contact information and interpreter needs.
- Receives, files, and processes small claims affidavits and summons, and other small claims documents in CORIS or ODR systems.
- Cashier for mail and in-person payments (credit/debit cards, checks, money orders, cash) using credit card device, CORIS, Xpress Bill Pay. Follows cash-out procedures and maintains accurate balance in the cash drawer.
- Cashier for cash bail payments for monetary or non-monetary transactions as well as tax intercept checks following correct procedures.
- Performs assigned tracking for Pleas in Abeyance, debt collection, fines, time pay, traffic school, and other case specifics.
- Stays up to date on policies, procedures, and law changes and applies knowledge to daily transactions/ duties.
- Issues delinquent notices and warrants.
- Provides IT support for WebEx hearings to defendants, plaintiffs, victims, and attorneys.
- Receives and enters expungement petitions and appeals following procedures.
- Processes mail according to procedures: Investigates and notes returned mail. Completes trust mail log and daily mail log as needed.
- Schedules hearings on appropriate days and times; adds notifications, sends notices, notes interpreter needs, etc.
- Completes all cashier/customer service window and backup duties as noted on the daily checklist.
- Provides support to team members as needed; covers work duties as assigned for absent team members.
- Maintains an organized, clean workspace for easy, quick access to information.
- Stays up to date on all court clerk certification training through LMS and SSL training requirements.
- All other duties as assigned.
Minimum QualificationsEDUCATION, EXPERIENCE, AND CERTIFICATIONS
- Graduation from high school or GED equivalent and two years of related experience, or any equivalent combination of related education and experience.
- Ability to speak a second language preferred.
- Knowledge of basic trial process and court administrative procedures.
- Knowledge of telephone etiquette.
- Extensive skill in word processing, office machine usage, and the operation of microcomputers. Previous experience with CORIS, OMS, UCJIS, Workspace preferred.
- Ability to create and maintain accurate records and follow record retention schedules and to organize data and materials.
- Ability to communicate effectively both orally and in writing as well as follow written and oral instructions.
- Ability to use independent judgment.
- Ability to establish and maintain an effective working relationship with employees, attorneys, representatives of allied agencies, and the public.
- Ability to maintain professionalism at all times.
- General clerical skills are to be measured through valid testing methods or through verifiable work experience.
- Ability to focus on detail-oriented work for long periods of time and with multiple interruptions. Ability to multi-task and consistently generate accurate work.
- Ability to independently organize and prioritize work tasks and responsibilities.
Job Summary
Full Time
$40k-50k (estimate)
05/31/2024
06/15/2024
sslc.com
SALT LAKE CITY, UT
200 - 500
1938
EDWARD LOPEZ
$10M - $50M
Related Companies
The job skills required for Judicial Assistant I include Customer Service, Written Communication, Word Processing, Communicates Effectively, etc. Having related job skills and expertise will give you an advantage when applying to be a Judicial Assistant I. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Judicial Assistant I. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Judicial Assistant I positions, which can be used as a reference in future career path planning. As a Judicial Assistant I, it can be promoted into senior positions as an Administrative Assistant II that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Judicial Assistant I. You can explore the career advancement for a Judicial Assistant I below and select your interested title to get hiring information.
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