COMPANY OVERVIEW

Quality Paint and Coatings is a leader in the painting and coating industry located in the Fox Valley. We specialize in Industrial, Commercial, and Military paint and coating applications. Our team is looking for qualified candidates to help us as we grow and take on new challenges.

SUMMARY

This position will provide general office support for a variety of clerical activities and tasks including answering incoming calls, managing the reception area, mail, requisitioning supplies, organizing office communication and activities on a day-to-day basis. The full time Administrative Assistant oversees and manages all office procedures and other tasks as assigned by the Master Scheduler.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Oversee all aspects of general office coordination
• Answer telephones and transfer to appropriate staff members
• Maintain confidentiality in all aspects of staff, company, vendor and customer information
• Interact with customers, vendors and visitors
• Open, sort and distribute incoming correspondence, including faxes and e-mails
• Prepare responses to correspondence containing routine inquiries
• Perform general clerical duties such as, faxing, mailing and filing
• May conduct research, compile data and prepare papers for the Master Scheduler and other staff members
• Set up and coordinate meetings
• Collect and maintain inventory of office equipment and supplies
• Support staff in assigned project-based work
• Assist in other duties as assigned by manager

BASIC QUALIFICATIONS

· Associates degree in office administration or related field or equivalent experience

· Experience in general office responsibilities and procedures

· Proficiency in Microsoft Office suite

· Ability to work well either alone or as part of a team

· Effective verbal, listening and written communication skills

PREFERRED QUALIFICATIONS

· Knowledge of an ERP platform such as Epicor Software

· Administrative experience working in a manufacturing setting

Job Type: Full-time

Pay: From $18.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Schedule:

• 8 hour shift

Application Question(s):

• Effective verbal, listening and written communication skills

Education:

• Associate (Preferred)

Experience:

• Microsoft: 2 years (Preferred)
• General Office: 2 years (Preferred)

Work Location: In person