Job Details
Level
Experienced
Job Location
Colorado Springs - Main - Colorado Springs, CO
Salary Range
$18.00 - $19.00
Job Shift
Full -Time - Monday - Friday
Job Category
Education
Description
Associate Registrar
IntelliTec College - Colorado Springs, CO
We are currently seeking a Associate Registrar at our Colorado Springs, CO campus. The ideal person in this position has a warm demeanor and a friendly attitude. They should be extraordinarily attentive to detail, have strong communication skills, amazing customer service talents and outstanding data entry abilities. Successful candidates will be able to prioritize and accomplish all necessary tasks in an efficient, yet accurate manner and enjoy working with documents and files. Prior experience in education is a bonus.
About IntelliTec:
IntelliTec Colleges, founded in 1965, started with a simple goal to provide skilled workers to the Colorado Springs community. We shortly realized that education was more than just passing along a skill. We noticed that providing a student with an education for a specific skill set would often completely change their lives, and that inspired us to help make that change for as many students as we could. We've now been accomplishing our goal for over 50 years across our four campuses, three residing in Colorado and one in Albuquerque, NM. Our mission is to build a better community through quality and excellence in career training, and that means preparing our students as best we can to be successful employees when they walk out the door. For our employees, the best days of the year are at each graduation ceremony when we get to see the look of accomplishment on the faces of our graduates as they walk across the stage, knowing they're on to bigger and better things. Working at IntelliTec is about more than just paying the bills; it's about making a difference.
We offer technical trades programs in topics ranging from automotive repair to assisting in a medical environment. Program offerings are based on the anticipated need of the communities we live and work in, and we consistently meet with local employers to ensure our students leave with the skills they need in order to be successful. To our own employees, we offer competitive wages, a comprehensive benefits package, and a company culture that provides our campuses with support, yet is small enough to ensure you know the company President by name. If you're looking to make a difference in your community, then we'd love to have you!
Job Summary:
The associate Registrar is responsible for assisting in maintaining complete and accurate student records. This includes assisting with the auditing and maintenance of all new student files and collecting any outstanding paperwork.
Essential Duties:

• Audit new student files to ensure accuracy and completion
  • Maintain and organize internal student files
• Maintain compliance with established record release procedures, including the Family Rights and Privacy Act (FERPA)
• Prepare and mail requests for High School or GED transcripts provided by the Admissions Department
  • Assist in ordering previous college transcripts for veteran students
• Collaborates with other departments to assist with resolutions of student enrollment and record issues
• Record enrollment data for new students in the campus database and verify accuracy
• Assists Registrar's office with a wide variety of functions including but not limited to program changes, processing returning student files, transcripts, grades, verifications, scheduling and records
• Mail IntelliTec acceptance letters to newly registered students
• Mail all IntelliTec College graduate transcripts as requested
  • Verify students' tuition account standing prior to release of records
• Assist in completing educational verifications and transcript requests from external sources

Secondary Duties:

• Serve as backup to receptionist office to answer and distribute incoming telephone calls appropriately
• Other duties as assigned

Physical Demands and Working Conditions:
The position requires medium work, occasionally lifting up to 50 pounds while frequently lifting up to 20 pounds. Administrative work requires sitting for long periods of time, expressing complex topics through speech, sufficient vision to write notes and to make edits to documents, and hearing to interact with fellow staff and students. The worker is not exposed to adverse environmental conditions. This position does not require driving or overnight travel.
Qualifications
Working Hours:
Variable 40 hour per week schedule. Shifts may vary between the hours of 8:00 AM - 7:00 PM, Monday - Thursday, and 8:00 AM - 5:00 PM, Friday. Schedule is based on student and departmental needs. Once Saturday per six weeks may be required.
Minimum Qualifications :
Education : Associate's degree in business administration, operations, or a related field. Additional two (2) years of experience may be substituted in lieu of a formal degree
Experience : 1 years of experience in customer service, education, business administration, or related fields