Job Details

Level

Entry

Job Location

Seattle WA - Seattle, WA

Position Type

Intermittent

Education Level

Not Specified

Travel Percentage

Occasional

Description

Shannon & Wilson is an employee-owned consulting firm headquartered in Seattle, Washington. Committed to technical excellence and high-quality service, we provide integrated geotechnical engineering, engineering geology, environmental and natural resource services for clients worldwide.

Since 1954, we have delivered comprehensive engineering and environmental solutions for the most challenging infrastructure planning, design, permitting and construction conditions.

We are dedicated to improving our communities, preserving the environment and utilizing the most innovative science practices in all our work.

The Seattle office is located in the beautiful Fremont neighborhood across from the Burke Gilman Trail and the Lake Washington Ship Canal.

Shannon & Wilson offers competitive compensation; fabulous benefits for employees and their families; profit sharing and 401(k) plans;

paid vacation, holidays, and sick leave; and many other benefits.

• Perform word processing to type, format and or / edit technical reports, letters, memoranda and many other documents in Microsoft Word.
• Edit and format Microsoft Excel documents
• Perform technical editing including checking documents for format, spelling, grammar and compliance with company standards.
• Develop and adapt templates in Word and Excel
• Perform database entry and reporting.
• Prepare and compile Adobe PDF documents including bookmarking and hyperlinks
• Assist technical and administrative employees with administrative tasks as needed
• Support the mail and copy room as needed including handling incoming and outgoing mail, faxes, and shipping, copying and purchasing and stocking office supplies
• Assist staff with developing Microsoft PowerPoint presentations including adaptation to company standards and review for format, spelling and readability.
• Provide coverage / backup for the receptionist including answering and operating mult-line phone system, greeting callers and visitors and directing theme to appropriate staff, and organizing food / beverages for office meetings
• Support the library and file room staff as needed with organizing with organization and archiving tasks
• Plan the coordinate meetings, trainings, office parties, and other special events.
• Support marketing staff as needed with preparation of proposals and other marketing materials.
• Supporting accounting staff as needed for check production, filing, and other organizational tasks.
• Follow Shannon & Wilson's Quality Assurance policy
• Follow and promote Shannon & Wilson's Health & Safety and Loss Prevention policies and procedures.
• Perform other duties as assigned by supervisor.

Qualifications

• High school diploma or equivalent
• 6 years of experience in an office support role
• Advanced experience with Microsoft Word, Excel and Powerpoint
• Experience using Adobe Acrobat
• Ability to handle tight schedule demands
• Experience with mathematical terms and equations is preferred
• Experience with document production equipment, i.e., printing, copying and binding.
• Experience with Quality Assurance (QA) programs and audit procedures and record keeping, desirable.

T ypically, depending on an application's education, experience, other qualifications they possess, if they are a fit for the company and local office culture, and the current business needs, a Mid-Level Administrative Assistant typically would be placed at a Shannon & Wilson Offices Services IV or V level.

The base pay and level for this position depend on the skills, education, and experience the candidate possesses. The base pay range for this job is $28.00-43.50.

Last updated : 2024-05-13