Administrative Assistant

Job Summary: Front Desk Receptionist with additional clerical duties including mail, supply ordering, and assisting Facility Manager with vendor management, small projects, and facilities/administrative tasks.

Communication: Good oral and written communication skills are required for this position. The person in this position must be able to communicate effectively with the clients, staff, and others; and contribute to a positive environment.

Key Responsibilities:

• Serve as front desk receptionist.
• Process incoming, outgoing and interoffice mail and packages.
• Order and maintain stocking levels of agency office and break room supplies.
• Perform preventive maintenance on café equipment, shredders and postage meter. Liaison with vendors for stated equipment.
• Assist with small projects, clerical, and adminstrative tasks as needed.

Education, Training, License and Certification, Skills and Experience:

• High school diploma or GED
• Excellent telephone and customer service skills
• Good verbal communications skills
• Ability to work well with others
• Ability to utilize computer and online ordering systems of various vendors
• Ability to maintain proper postage levels and operate software for Pitney Bowes Smart Postage Program.
• Perform routine maintenance on postage meter and contact service as needed. Ability to work well with others.
• Ability to work with diverse populations.

Clearances:

1. Background checks are required, including Criminal Background Clearance, Child Abuse Clearance, and FBI Clearance.

Physical Requirements:

1. The ability to stand, sit and walk for extended periods of time

2. The ability to lift objects greater than 35 pounds

3. Ability to lift in excess of 35 pounds with assistance

4. The ability to communicate using written and spoken words

5. Must demonstrate visual and auditory acuity

6. Must have all necessary vaccinations

7. Annual PPD

MAZZONI CENTER reserves the right to change or modify the job description, including but not limited to Major Responsibilities, Education, Certification, and Physical Requirements.