Description

Barry Isett & Associates (Isett) is an employee-owned multi-discipline engineering/consulting firm headquartered in Allentown, PA, with additional offices throughout eastern and central PA. Isett associates get the opportunity to perform meaningful work that helps enrich our community each and every day. Our company is a values-based organization which has been recognized for its award-winning culture through several regional and statewide programs:

• Best Places to Work in PA (annually since 2019) 
• The Morning Call’s Top Workplaces (annually, since 2013) 
• Empowering Women Award by Central Penn Business Journal and Lehigh Valley Business (2023)
• Philadelphia Inquirer’s Top Workplaces (2023)
• Corporate Citizen of the Year (by the Lehigh Valley Business Journal) 
• The Societas Award for Responsible Corporate Conduct (for Ethics).

Benefits

• Career advancement and continuing education opportunities
• Employee engagement events and parties
• Work-life balance & flexible working schedules
• Paid vacation/holiday/sick time
• Employee Stock Ownership Plan (ESOP)
• Medical, dental, vision, life, and disability insurances
• Discounted and/or free Isett wear
• Parental leave
• 401k/Roth match

As a multi-discipline firm, Isett provides a full range of engineering and consulting services, including civil, structural, mechanical, electrical, plumbing, environmental, geotechnical, and municipal engineering, surveying, landscape architecture, code enforcement, plan review, construction management, construction materials testing, and grant writing services to clients throughout the Mid-Atlantic region.

We have an opportunity for an experienced, detail-oriented individual with excellent organizational and communication skills to perform various administrative tasks (such as reception, data entry, and scheduling) primarily for our Code Services team in our team in Mechanicsburg, PA.

Responsibilities:

• Prepare and submit invoices, enter checks, scan checks retrieved for accounting records, monitor AR
• Draft and submit proposals, and data entry of new projects into permitting system
• Format and prepare various forms and letters, such as Notice of Violation, Rental, Building Review Letters and Certificate of Occupancies
• Create and complete Field Inspection Reports for the code official and send to municipalities
• Collate and insert revised plans into existing plan sets and stamp for approval for PA UCC Code Compliance
• Complete supporting documents for the plan review/permit approval process
• Assist Operations Manager in delegating/delivering/and monitoring status of plan review assignments
• Copy and scan approved permit sets and save to the designated job folder
• May assist Fleet coordinator with company vehicle maintenance records/logs and assist with shuttling cars to service appointments
• Greet clients/answer phones, as needed
• Prepare outgoing mail and FedEx packages
• Pick-up and/or deliver items from/to local municipalities

Requirements

• H.S. Diploma
• Prior administrative experience
• Intermediate to advanced Microsoft Office skills (Word, Excel)
• Adobe Acrobat, Bluebeam, and MS Publisher experience (a plus)
• Proven editing and proof-reading skills
• Excellent oral and written communication skills
• Knowledge of office equipment functions and capabilities
• Ability to prioritize tasks and respond to the needs of several people in a timely fashion
• Valid driver’s license - to make local deliveries
• Ability to sit for extended periods of time and carry up to 35 pounds (i.e., rolled plans).

We are an equal opportunity employer and welcome applications from all qualified candidates. We are committed to a diverse and inclusive workplace and do not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation or gender identity), nation origin, age (40 or older), disability or genetic information (including family medical history).

Please, no third party recruiters.