General Summary

Posting will remain open until filled. Priority consideration for applications received by June 16, 2024.
About the Position
Under general supervision, the Human Resources Consultant Assistant 1 (HRCA1) performs a variety of HR support functions and assignments such as preparing documents, and responding to employee inquires. This position is assigned to the front desk of the Human Resources Department and is the primary point of contact to visitors to the office. The HRCA1 is essential to providing customer service to Highline’s faculty, staff, and student employees.
The HRCA1 is expected to initiate, assess, evaluate, and reconcile information by running reports and information audits for pay and other related personnel/payroll activity. The HRCA1 must keep the Payroll Program Manager and/or Executive Director of Human Resources apprised of issues as they occur and communicate status of actions on a regular basis.
This position is a classified full-time position and is eligible for overtime. Schedule: Mon-Fri 8 a.m. to 5 p.m.
Salary Information:
The above salary reflects the starting step (Step C) Range 36 and ending step (Step M) salary for this classified position and includes a 5% King County compensation provision. As a newly employed classified employee, based on annual increments, it will take 5 years to reach Step L on the salary schedule, 11 years to reach step M on the salary schedule. This does not reflect any contractual changes, legislative mandated salary increases or Cost of Living Increases (COLA's) that may be approved in the future.

Essential Tasks

Under the direction of the Human Resources Executive Director, this position will:

• Greet visitors to the Human Resource, Payroll and Benefits Department and respond to inquiries from faculty, staff, students and campus visitors;
• Answer the Human Resources main phone line, answering general questions and routing calls accordingly;
• Respond to inquiries regarding HR procedures and employee benefits;
• Clerical duties - opening and distributing mail; maintain and process the ordering of supplies and other similar duties as assigned;
• Track and monitor annual performance evaluation and provide regular updates;
• Receive and process student employee job referrals, future launch interns and volunteer referrals;
• Complete, process, enter personnel transactions data into PeopleSoft;
• Create personnel files, file employee paperwork, maintain the filing system for all employee records and documents;
• Run reports and perform audits, supporting HR/Payroll/Benefits Staff;
• In conjunction with other HR staff, process and mail faculty and staff contracts;
• In collaboration with the IT Department, assign new employees to appropriate distribution lists;
• Review and fulfill requests for employment and sexual misconduct verifications;
• Support applicant background checks through a third-party vendor;
• Support recruitment and onboarding processes as needed;
• Perform work in support of the college's Human Resources Department, as assigned.

• Communicate effectively (verbally and in writing) with a variety of individuals from various socio-economic, ethnic and cultural backgrounds in a manner that is understandable and appropriate for the audience;
• Extract and analyze data from applicable databases in an integrated computerized environment, and present summarized/detailed information effectively;
• Demonstrate a high degree of detail orientation when entering/tracking personnel/payroll data;
• Compile and maintain accurate, and in some cases, highly confidential, records and files;
• Read, interpret, apply and explain applicable laws, codes, regulations, policies and procedures;
• Use initiative, independent judgment and problem solving with established procedural guidelines;
• Prepare clear and concise reports, correspondence (letters and email), procedures and other written materials;
• Organize work, set priorities in alignment with management directives, and meet critical deadlines;
• Proficiently use Outlook and MS Office Suite (WORD, EXCEL, Mail Merge).

• Customer service approaches when communicating with employees, students and visitors, in person, via email and over the phone;
• Automated/integrated personnel/payroll system.

Qualifications

• Associate's Degree; AND
• One years of full time experience in a customer service oriented office environment.

• High School Diploma or equivalent; AND
• Three years of full time experience in a customer service oriented office environment .

• Experience working in a Human Resources Environment;
• Experience working in a Higher Education setting;
• Experience with PeopleSoft.

Supplemental Information

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.

THE COLLEGE
Highline College prides itself on its commitment to diversity and equity, its institutional culture of collegiality and innovation, its globalization of curricula and its inclusion of the community in its programming. Founded in 1961, Highline College is situated in a diverse community just 15minutes south of Seattle. The college annually serves more than 16,500 students –– a student population of over 70% students of color, representing 35 nations and more than 100 languages. The college embraces equity, inclusion and social justice, with core goals of student attainment, diversity, community Engagement and sustainability. The student body at Highline College is made up of Transfer students, Running Start students, Professional- Technical students, International students, Comprehensive Transition Program for students with intellectual disabilities, Adult Basic Education and English Language Learners. In addition, we offer six bachelor of applied science, four-year degrees.
MISSION AND VISION
As an essential part of our mission and vision, diversity, equity and inclusion are promoted and fostered in all aspects of college life.
APPLICATION PROCEDURE
Your online application must include the following to be considered complete:
1. A detailed resume that addresses the MINIMUM QUALIFICATIONS of the position;
2. A letter of application/cover letter (two-page maximum, recommended) that addresses your ability to meet the QUALIFICATIONS, and KNOWLEDGE, SKILLS AND ABILITIES for the position;
3. A one-page response to the Supplemental Question.
CONDITIONS OF EMPLOYMENT:

• National Criminal Background Check may be required;
• This position is covered under the Washington Public Employees Association (WPEA)bargaining agreement.

NON-DISCRIMINATION STATEMENT

The college provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, sex, sexual orientation, marital status, creed, religion, or status as a veteran of war. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types).

The Title IX Coordinator, Danielle Slota, can be reached at (206) 592-3600 or DSlota@Highline.edu. 2400 S. 240th St. Des Moines, WA 98198. Building 12, President’s Office.

The 504 Coordinator, Jenni Sandler, can be reached at (206) 592-3474 or JSandler@Highline.edu. 2400 S. 240th St. Des Moines, WA 98198. Building 25, 5th Floor.

The Chief Human Resources Officer, Melanie Lawson, can be reached at (206) 592-3320 or MLawson@Highline.edu. 2400 S. 240th St. Des Moines, WA 98198. Building 12, Human Resources.

You can receive this information in an alternate format by contacting Access Services (206) 592-3857; TTY (206) 870-4853.