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Woods Hole Oceanographic Institution is seeking an effective Administrative Assistant to join The Applied Ocean Physics & Engineering (AOPE) Department and to provide day-to-day administrative support for the Department Office and scientific and engineering staff.
The successful candidate will be part of a group responsible for appointments and promotions, space management and general office functions for the department and will play a key role in insuring that administrative needs of busy technical teams are accomplished accurately and on-time.
This individual will serve as a key point of contact for departmental and institution processes and procedures, with responsibilities to include orienting of new personnel on same. This person will serve as a key point of contact for students and guests, space management and building/facilities work orders. Responsibilities also include facilitating on-time submission and reconciliation of project expenses, verifying receipt and inventory of materials and supplies, and resolving discrepancies with appropriate parties.
This is a regular, full-time, non-exempt position, and is eligible for full benefits. On-site presence is an important element of aspects of the role. The ideal candidate has exceptional attention to detail and the ability to coordinate multiple tasks/projects, maintaining superior organizational skills.
Essential Functions and Responsibilities:Administrative Assistant II:
Senior Administrative Assistant I:
NON-ESSENTIAL FUNCTIONS:
The ideal candidate will exhibit strong verbal and written communication skills, and maintain superior organizational skills. Successful applicants will have the ability to function as a team member while taking ownership of assigned duties and projects.
Administrative Assistant II:
Senior Administrative Assistant I:
Physical duties for this position include but are not limited to, repetitive motion, use of hands for basic grasping / manipulation, mostly sedentary. Visual abilities to include near vision, ability to distinguish basic colors. Hearing requirements include the ability to hear and respond to instructions, communicate effectively. Ability to work with others as well as around and alone. Physical duties are subject to change.
Full Time
$49k-61k (estimate)
06/06/2024
06/22/2024
whoi.edu
WOODS HOLE, MA
500 - 1,000
1930
LAURENCE LIPPSETT
<$5M
Scientific Services
WHOI is the world's largest private, nonprofit ocean research, engineering and education organization.