OSI is seeking qualified Payroll/HR Assistant to work under general supervision, perform a variety of responsible and administrative duties relating to Payroll and HR functions and programs in support of Corporate Finance and HR Departments.
Position: Payroll/HR Assistant
Location: Fayetteville, NC

Clearance: N/A

Duties include:

• Answering employee questions
• Creating and distributing documents
• Providing customer service to company employees
• Maintaining computer system by updating and entering data
• Setting appointments and arranging meetings
• Preparing and compiling reports and spreadsheets
• Contribute to team effort by assisting with other corporate office requirements as needed.

Payroll Administration

• Process and issue employee paychecks and statements of earnings and deductions.
• Compute wages and deductions and enter data into computers.
• Compile time sheets, work charts, wage computation, and other information to detect and reconcile payroll discrepancies.
• Review and verify employee time, production, and payroll data from time sheets and other records each pay period.
• Process paperwork for new employees and enter employee information into the payroll system.
• Verify attendance, hours worked, and pay adjustments, and post information onto designated records.
• Issue and record adjustments to pay related to previous errors or retroactive increases.
• Keep track of leave time, such as vacation, personal, and sick leave, for employees.
• Assist with providing information to employees and managers on payroll matters, tax issues, benefit plans, and collective agreement provisions.
• Keep informed about changes in tax and deduction laws that apply to the payroll process.
• Complete, verify, and process forms and documentation for administration of benefits, such as pension plans, and unemployment and medical insurance.
• Complete and maintain biweekly payroll reports.

Recruitment/New Hire Process

• Posting job ads and organizing resumes and job applications
• Scheduling job interviews and assisting in interview process
• Collecting employment and tax information
• Ensuring background and reference checks are completed
• Preparing new employee files
• Conduct verifications of employment.
• Schedule pre-employment, random and post-accident drug/alcohol testing.

Record Maintenance

• Maintaining current HR files and databases
• Record employee information, such as exemptions, transfers, and resignations, to maintain and update payroll records.
• Updating and maintaining employee benefits, employment status, and similar records
• Performing file audits to ensure that all required employee documentation is collected and maintained.
• Performing payroll/benefit-related reconciliations
• Performing payroll and benefits audits and recommending any correction action
• Completing termination paperwork and assisting with exit interviews

Education Requirements:

• High school diploma or General Education Development (GED) or equivalent

Knowledge Skills and Abilities

• Minimum of two years Payroll and HR related experience and/or training.
• Minimum of one year experience using QBs Accounting Platform
• Minimum of one year experience of administrative and clerical procedures and systems such as Microsoft Office, Adobe PDF, managing files and records, designing forms, and other office procedures and terminology.
• Prior government contracting experience preferred.
• Must have good interpersonal and communication skills, both written and verbal.
• Able to handle multiple tasks, meet deadlines, be detail oriented and work independently.
• Be an active listener.
• Exercise good judgment and maintain confidentiality in maintaining critical and sensitive information, records, and reports.
• Proficient in Microsoft Suite Programs (Word, Excel, PowerPoint, SharePoint)
• Typing skills of 45 wpm

Special Conditions:

• Individual must be a U.S. Citizen

Work Environment: This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Equal Opportunity Employer

• All qualified applicants will receive consideration for employment and will not be discriminated against based on their race, gender, sexual orientation, gender identity, religion, national origin, age, disability, veteran status, or other protected classification.

OSI offers a competitive Compensation and Benefit Plan.
EOE/AA/M/F/V/D

Job Type: Full-time

Pay: $17.00 - $20.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Health insurance
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Physical setting:

• Office

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• High school or equivalent (Preferred)

Experience:

• Payroll: 2 years (Required)
• government contracting: 1 year (Preferred)
• QB Accounting software: 2 years (Required)
• Microsoft Office: 2 years (Required)

Ability to Relocate:

• Fayetteville, NC 28301: Relocate before starting work (Required)

Work Location: In person