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The Blake School is Hiring an Accounts Payable Coordinator Near Hopkins, MN
Under the supervision of the assistant controller, this position will perform the following accounts payable and general accounting tasks:
- Compare purchase orders to invoices prior to payment
- Enter invoices for payment
- Monitor open purchase orders and resolve as necessary
- Monitor the company credit card portal
- Reconcile prepaid accounts for insurance, postage and other expenses
- Monitor monthly utility invoices and record accruals as needed
- Set up and maintain vendors: enter and update vendor information, ensuring appropriate documentation is received (e.g., W-9 forms)
- Set up vendors for online/ACH payment following internal processes for verifications and approval
- Review vendor statements, compare with Bill.com to ensure all invoices are captured and paid
- Match invoices to purchase orders
- When invoices are received, compare to purchase order to ensure appropriate approvals have been obtained, quantities and prices between the purchase order and invoice match, and goods have been received
- Enter invoices in Bill.com
- Review
- Monitor open purchase orders
- Review open purchase requisitions and purchase orders to determine if further action is necessary (e.g., missing approvals, missing receipt of goods, missing invoices, etc.)
- Prepare an account reconciliation comparing Bill.com and Veracross general ledger balances on a monthly basis
- Research and resolve discrepancies
- Review vendor information and corresponding transaction information to ensure accuracy and completeness in preparation for the annual filing of 1099s
- File annual 1099s and reports annually in January
- Prepare monthly account reconciliations for prepaid insurance, prepaid Postage and prepaid other to monitor balances
- Identify missing or miscoded invoices
- Download credit card transactions monthly, review account coding and send a summary approval to executive directors
Required ExperienceMinimum Qualifications:
- Basic/intermediate accounting skills
- Microsoft Excel experience
- Excellent organizational skills
- Strong customer service skills
- Able to multitask
- Excellent time management skills and able to meet deadlines
- Excellent oral, written communication skills
- Active listener
- Able to independently research and resolve issues
- Experience in accounts payable preferred
- Bachelors degree in accounting or related field or progress towards such degree
- Previous experience working in an office environment, particularly within an accounting team
- Professional office environment
- Routinely uses standard office equipment such as keyboards, laptop computers, phones, scanners, etc.
- Able to communicate through a variety of modes, such as talking in-person, on the telephone or through email or other written communication
- Able to sit and stand for extended periods of time
- Frequent use of keyboard
The Blake School is a pre-kindergarten through grade 12, co-educational, nonsectarian, independent day school enrolling 1,331 bright, talented students from nearly 56 Twin Cities-area communities. Founded in 1900, The Blake School has the advantage of facilities and campuses designed for specific developmental ages. Blakes mission is to engage students with a dynamic, academically challenging education in a diverse and supportive community committed to pluralism and a common set of values. Students pursue an integrated program of academic, artistic and athletic activities, preparing for college, lifelong learning and purposeful lives as community and global citizens. The school community is also guided by its Commitment to Pluralism and core values.
The Blake School believes that a diverse society enriches all individuals and communities. Diversity of race, ethnicity, national origin, geography, religion, gender, affectional or sexual orientation, age, physical ability, and marital, parental or economic status forms the fabric of our society. As a result of these beliefs, The Blake School actively seeks students, families and employees who value and contribute to the fullness of a diverse community within the context of its mission. In doing so, we recognize our responsibility to help make each person's experience a success. EOE
BenefitsBlake offers a comprehensive employee benefits plan that includes medical, dental, vision, LTC/LTD, retirement plan with 8% match, generous paid time off, student tuition remission benefits and delicious lunches during the school year.
Keyword: General Opening
Job Summary
Full Time
Elementary & Secondary Education
$51k-62k (estimate)
05/20/2024
06/19/2024
theblakeschool.com
LAKE CITY, FL
50 - 100
Private
$10M - $50M
Elementary & Secondary Education
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The job skills required for Accounts Payable Coordinator include Accounts Payable, Accounting, Customer Service, Credit Card, General Ledger, Written Communication, etc. Having related job skills and expertise will give you an advantage when applying to be an Accounts Payable Coordinator. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Accounts Payable Coordinator. Select any job title you are interested in and start to search job requirements.
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Quotes from people on Accounts Payable Coordinator job description and responsibilities
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Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Accounts Payable Coordinator jobs
Attain Additional Licenses, Certifications, and Registrations as Needed.
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Earning Licenses and Certificates.
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Get the Right Work-Life Balance.
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Learn the basics, then move on to bigger things.
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