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The Front Desk Coordinator staffs the front reception desk at the school's main entrance and greets the public, visitors, parents, students, and staff; provides general information; and deals effectively with a variety of personalities and situations requiring tact, judgment, poise, and courtesy. S/he accepts responsibility for, and manages, a variety of daily operational tasks; and s/he provides support to the members of the administration and professional staff. While no job description can include every detail of a person's responsibilities, the Administrative Assistant is the "go to" person for the myriad of needs that arise day to day.
Responsibilities:
Reception
? Maintain a secure and welcoming entrance to Salem Academy by
o Answering the door bell by observing person(s) at the door, allowing them to enter in a
timely fashion, and greeting them with a smile.
o Ensuring the door remains closed and locked for security.
o Ensuring that visitors sign in and wear a visitor name tags.
? Provide assistance to people needing information, arriving for appointments, or making deliveries.
? Answer the telephone; provide information; transfer calls; take messages as appropriate.
? Perform receptionist tasks with a responsive and welcoming character.
? Attend and support PTS (parent/teacher/student) conferences and other selected events.
Administrative
? Maintain school databases including current and complete information on the Rediker system
regarding applicants, enrolled students, former students, and their families.
? Maintain the Development database with accurate donor records.
? Compose, edit and type correspondence as needed
? Translate correspondence to parents into Spanish
? Serve as a translator as needed in meetings with school staff and Spanish speaking parents.
? Expedite mailings taking ownership over completion of the task through delivery to the post office.
? Ensure the proper delivery and distribution of incoming mail and the delivery of outgoing mail.
? Accept deliveries and distribute appropriately.
? File or forward student test results as appropriate.
? Maintain student records ensuring appropriate security and confidentiality.
? Assist Senior Administrative Assistant with the following:
? Order, prepare, and distribute materials to new students including planners, locks, etc. as
needed.
? Maintain inventory of school logo clothing, sell clothing to families, and reorder as needed.
? Accept cash payments from parents and students and pass them to the appropriate
people.
? Arrange busses for field trips as needed.
? Manage student bus passes for public transportation.
? Take on other duties as assigned.
School Culture
? Have a strong commitment to the school mission.
? Demonstrate an understanding of and commitment to professional ethics.
? Model Salem Academy's REACH norms in visible daily actions.
? It is expected that all staff will function as self-directed members in a team effort. All activities and
performances should meet appropriate professional standards and adhere to the philosophy and mission of the Salem Academy Charter School.
Working Conditions and Physical Effort
? This position is Per Diem, hours are not guaranteed
? The policies and procedures in the school's Personnel Policy handbook apply.
? Work is normally performed in a typical interior/office workplace environment.
? No or very limited physical effort required.
? No or very limited exposure to physical risk.
Qualifications:
? Associates degree or a high school diploma with 2-5 years office experience
? Strong interpersonal and communication skills
? Ability to work independently and handle multiple tasks
? Excellent organizational skills and attention to detail
? Data Entry skills, facility with database work and technology savvy
? Computer expertise in Microsoft Word and Excel
? Bilingual capabilities in Spanish and English
Per Diem
$41k-50k (estimate)
06/09/2024
06/25/2024
salemacademycs.org
SALEM, MA
50 - 100
2004
JESSICA YURWITZ
<$5M
Elementary & Secondary Education