The Executive Assistant to the University President provides administrative oversight and direction to ensure efficient operation of the President’s Office. The ideal candidate must support Ashland University’s mission, work independently, possess superior organizational, time and project management skills, possess excellent written and verbal communication abilities, have an eye for accuracy and detail, and have the ability to maintain confidentiality. Often serving as the first point of contact for both internal and external constituents, this position requires a professional and friendly demeanor. The Executive Assistant to the University President provides guidance on certain matters and points constituents to the appropriate resources according to their needs. The Executive Assistant to the University President uses discretion in the dissemination of information to the Board of Trustees, faculty, students, staff, and various University constituents.

• Prioritizes tasks, maintains the status of projects and provides timely reminders.
• Maintains a thorough knowledge of University policies, procedures and operations.
• Exercises initiative and independent judgment in managing the President’s schedule and the office’s activities, events, budgets and projects.
• Composes reports and various correspondence to internal and external constituents, organizing and presenting the information in useable and understandable formats.
• Identifies and reports on trends in higher education of interest to the President and leadership team.
• Prepares minutes for the President’s leadership teams, Board of Trustees and others as needed.
• Welcomes visitors, directs phone calls and correspondence to appropriate resources.
• Organizes and manages the details of key events including commencement, All-Institutional, and Board of Trustees meetings.
• Maintains a high level of confidentiality relating to the office, personnel, conversations, administrative records, files and similar confidential items.
• Assists the Administrative Assistant to the Provost as needed.
• Assists with the development and management of the budgets under control of the President’s Office by maintaining records, producing financial reports, approving expenditures and completing budget transfers.
• Arranges and confirms the President’s travel arrangements and conference registrations.
• Supervises the Presidential Interns and/or other office assistants and coordinates their schedules and projects.
• Other appropriate responsibilities as assigned by the President.

07/01/2024

40

First

S804P

1

07/01/2024

06/04/2024

Yes