Other - Position - Non-Certified
Job Number 4600297521

Start Date

Open Date 04/25/2024

Closing Date 07/25/2024
Pittsburgh Public Schools employs over 4,000 individuals in various capacities to support the academic achievement and strength of character of the students we serve. Under the supervision of the Director of Local and State Assessments the Assessment Assistant is responsible for supporting the day-to-day operations of the administration of district assessment projects, processes, and workstreams. POSITION 2 supports data collection and develops and implements filing systems in accordance with state accountability and confidentiality requirements. Additionally, the Assessment Assistant supports the maintenance of curriculum-based assessment in the district's assessment platform.
Reports To Director of Local and State Assessments

Salary
Support Non-Exempt, Level 10, ($48,276 Annual) FLSA Status: Non-Exempt Work Months: 12
Qualifications
- Candidates must be enthusiastic about the fundamental goal of advancing student achievement in an urban public school district. In addition, we are seeking candidates with:

-High School Diploma or Equivalent, Associates preferred.

- minimum of 1-3 years working with state and/or district level assessments.

-Proven experience developing and implementing rotating filing systems.

-Ability to organize and maintain large volumes of paperwork and electronic data according to state and federal guidelines.

- High attention to detail, organized, and able to work under pressure, in a high-paced environment while managing multiple projects that have frequent and competing deadlines

-Ability to read, understand and interpret very lengthy assessment manuals, laws, guidelines, policies, directions, and user manuals to support the administration of assessments.

- Proficiency in or ability to learn and navigate a variety of assessment platforms.

-Ability to or experience in supporting staff with scanning, bubble sheet usage and online scoring.

- Demonstrated proficiency in Microsoft Outlook, Word Excel, Powerpoint, (eSchoolPlus, eMetric, EDirect, Professional Learning Platform, preferred)

- Ability to exercise a high degree of confidentiality, professionalism, and diplomacy to accomplish objectives.

-Ability to cultivate relationships with culturally, educationally, and racially diverse internal and external customers.

-Excellent oral, written, and interpersonal communication skills.

- Value, demonstrate, and promote diversity, equity, and inclusion
Residency Requirements City of Pittsburgh Residency Required

Essential Job Functions
1. Conduct day-to-day operations that support the planning and implementation of state and district assessment projects, processes, and workstreams.

2. Create standard language, communications, resources, and procedures to address common questions received from employees and other stakeholders.

3. Provide first-tier responses to internal and external stakeholder inquiries (in-person/phone/email/support tickets) regarding the DREA department?s workstreams and forward advance tiered inquiries to appropriate team members.

4. Develop and maintain document filing and purging procedures that are based on state and federal regulations for accountability.

5. File, maintain, and purge hard copy and electronic assessment documentation and binders according to mandated state and federal accountability requirements.

6. Review error reports for accuracy and correct entries after auditing, uploading, and exporting data files into eDirect and other assessment platforms.

7. Gather, enter, and track data for PSSA enrollment reports.

8. Search for student demographic data via eSchoolPLUS and Performance Matters to support Assessment Office and SACs with assessment administration.

9. Assist in the coordination, implementation and refinement of data entry, mapping, reporting, scanning, printing, troubleshooting and maintenance of unit, chapter, mid-term, and final assessments.

10. Process, track, and monitor transactions, information, and data related to Professional Development which includes but is not limited to setting up training sessions, reserving rooms, managing registrations, attendance, and course completions, copying materials, distributing handouts, and troubleshooting issues

11. Order, store, and dray testing supplies by the appropriate deadlines and within budget constraints to ensure proper distribution to the School Assessment Coordinators. .

12. Attend and participate in professional development related to assessments.

13. Document various procedures within the department and recommend improvements.

14. Provide regular updates to supervisor regarding progress towards goals and challenges to meeting goals.

15. Participate in departmental, team, and individual planning and goal setting.

16. Communicate effectively and confidentially at all levels, over the phone, face-to-face, and electronically.

17. Other relevant duties as assigned by supervisor in support of the Department?s goals and objectives and the District's mission and Superintendent's Priority Goals.