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Administrative Analyst (Limited-Term)
$51k-64k (estimate)
Other | Utilities
Just Posted
Monterey One Water is Hiring an Administrative Analyst (Limited-Term) Near Monterey, CA
* This is a fully-benefitted position contracted through June 2027. With supervisor approval, a hybrid work schedule is available after 6 months of employment.
About the Role
Monterey County is isolated from state and federal water projects and must rely solely on its limited local water resources. This makes being good stewards of all water resources a critical task for our community. At Monterey One Water, we are driven by our mission to turn the area’s wastewater into safe, resilient water solutions for the community and the environment. We’re seeking a new colleague to join our team of environmental superheroes through a focus on content creation, public outreach, and industry engagement.
Professional Development
This is a three-year position ideal for someone eager to learn and acquire new skills. We encourage those seeking long-term employment or career development to apply as further opportunities with Monterey One Water may be possible for the right candidate.
Monterey One Water is the public wastewater utility serving more than 285,000 residents and almost 7,000 businesses throughout northern Monterey County. Each day, our team conveys and treats approximately 17 million gallons of wastewater and safely reintroduces it into the environment. In addition to wastewater service, Monterey One Water also produces recycled water for agricultural irrigation and groundwater replenishment.
About Monterey Regional Storm Water Management Program (MRSWMP)
The Monterey Regional Storm Water Management Program is administered by Monterey One Water on behalf of the cities of Carmel-by-the-Sea, Del Rey Oaks, Monterey, Pacific Grove, Sand City, Seaside, and the County of Monterey with additional support provided by the Pebble Beach Company and the Unified School Districts of Carmel, Monterey, and Pacific Grove. The mission of the regional program is to meet Clean Water Act requirements for urban runoff, protect public health, and enhance environmental quality of watersheds and beaches.
About the Team
Monterey One Water’s Community Services team focuses on relationships with project and community partners, legislatures, regulators, and funding agents. This includes project engagement and coordination, compliance with program and funding requirements, and advocacy for community and industry needs. The Team also manages the Monterey Regional Storm Water Management Program.
Under general direction, performs professional and technical work to support regional efforts related to Monterey One Water’s services and to the Phase II Small Municipal Separate Storm Sewer System (MS4) Permit coordinated through the Monterey Regional Storm Water Management Program. Essential duties will focus on regional coordination, administrative compliance, and research and analysis.
Be Proud of Where You Work
We value excellence but we also value you. Monterey One Water provides highly competitive salaries along with comprehensive benefits. A flexible work environment allows employees to be efficient and effective. Monterey One Water also supports employee development through tuition reimbursement, certification, and professional development training.
What You’ll Do
This is a highly cross-functional role, as you will collaborate with internal teams across administration, community services, engineering, finance, operations, and maintenance to support the following activities for M1W and the MRSWMP.
Under general direction, performs professional and technical work to support regional efforts related to Monterey One Water’s services and to the Phase II Small Municipal Separate Storm Sewer System (MS4) Permit coordinated through the Monterey Regional Storm Water Management Program. Essential duties will focus on regional coordination, administrative compliance, and research and analysis.
CLASS CHARACTERISTICS
This is a limited-term position that performs general administrative activities associated with the development and administration of stormwater related planning, permit review, meeting preparation, and program implementation. The position will also assist in researching grant opportunities and participating in producing viable grant submissions. Incumbents should be able to perform the full range of duties as listed below, with only occasional instruction or assistance if a new or unique situations arises. Regional Coordination
Administrative Compliance
Research and Analysis
Ability to:
Any combination of experience and education/training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Equivalent to graduation from an accredited four-year college or university with a major in a natural resources field, environmental planning, or a closely related field. Two years of professional experience preferred.
License or Certificate:
Possession of a valid California Motor Vehicle Driver’s license and be insurable with the Agency’s insurance at the standard rate and continue to meet the established driving standards as a condition of employment for this position.
Physical Demands
Employees work in an office environment with moderate noise levels, and controlled temperature. Employees may work in plant environment; travel from site to site; exposure to inclement weather conditions, noise, dust, grease, smoke, fumes, and gases; work on slippery or uneven surfaces. Employees may interact with upset staff, public and private representatives in interpreting and enforcing Agency policies and procedures.
WORKING CONDITIONS
May be required to work evenings, weekends, and holidays.
Monterey County is isolated from state and federal water projects and must rely solely on its limited local water resources. This makes being good stewards of all water resources a critical task for our community. At Monterey One Water, we are driven by our mission to turn the area’s wastewater into safe, resilient water solutions for the community and the environment. We’re seeking a new colleague to join our team of environmental superheroes through a focus on content creation, public outreach, and industry engagement.
Professional Development
This is a three-year position ideal for someone eager to learn and acquire new skills. We encourage those seeking long-term employment or career development to apply as further opportunities with Monterey One Water may be possible for the right candidate.
Join the Monterey One Water Team!
About Monterey One Water (M1W)Monterey One Water is the public wastewater utility serving more than 285,000 residents and almost 7,000 businesses throughout northern Monterey County. Each day, our team conveys and treats approximately 17 million gallons of wastewater and safely reintroduces it into the environment. In addition to wastewater service, Monterey One Water also produces recycled water for agricultural irrigation and groundwater replenishment.
About Monterey Regional Storm Water Management Program (MRSWMP)
The Monterey Regional Storm Water Management Program is administered by Monterey One Water on behalf of the cities of Carmel-by-the-Sea, Del Rey Oaks, Monterey, Pacific Grove, Sand City, Seaside, and the County of Monterey with additional support provided by the Pebble Beach Company and the Unified School Districts of Carmel, Monterey, and Pacific Grove. The mission of the regional program is to meet Clean Water Act requirements for urban runoff, protect public health, and enhance environmental quality of watersheds and beaches.
About the Team
Monterey One Water’s Community Services team focuses on relationships with project and community partners, legislatures, regulators, and funding agents. This includes project engagement and coordination, compliance with program and funding requirements, and advocacy for community and industry needs. The Team also manages the Monterey Regional Storm Water Management Program.
Under general direction, performs professional and technical work to support regional efforts related to Monterey One Water’s services and to the Phase II Small Municipal Separate Storm Sewer System (MS4) Permit coordinated through the Monterey Regional Storm Water Management Program. Essential duties will focus on regional coordination, administrative compliance, and research and analysis.
Be Proud of Where You Work
We value excellence but we also value you. Monterey One Water provides highly competitive salaries along with comprehensive benefits. A flexible work environment allows employees to be efficient and effective. Monterey One Water also supports employee development through tuition reimbursement, certification, and professional development training.
What You’ll Do
This is a highly cross-functional role, as you will collaborate with internal teams across administration, community services, engineering, finance, operations, and maintenance to support the following activities for M1W and the MRSWMP.
- Regional Coordination: Coordinates regional program meetings; develops, monitors, and implements activities in support of stormwater permit requirements; collaborates with industry organizations; and facilitates interactions with local, state, and federal agencies to fulfill permit and program requirements.
- Administrative Compliance: Proposes and manages regional strategies, procedures, and other items necessary to carry out the commitments and obligations of the MS4 permit for the MRSWMP members. Provides technical support for M1W grants and legislative efforts.
- Research and Analysis: Maintains up-to-date awareness and knowledge of state and federal storm water policies and regulations; researches and analyzes information for funding applications or program needs; and coordinates with the grants team to ensure funding compliance.
Under general direction, performs professional and technical work to support regional efforts related to Monterey One Water’s services and to the Phase II Small Municipal Separate Storm Sewer System (MS4) Permit coordinated through the Monterey Regional Storm Water Management Program. Essential duties will focus on regional coordination, administrative compliance, and research and analysis.
CLASS CHARACTERISTICS
This is a limited-term position that performs general administrative activities associated with the development and administration of stormwater related planning, permit review, meeting preparation, and program implementation. The position will also assist in researching grant opportunities and participating in producing viable grant submissions. Incumbents should be able to perform the full range of duties as listed below, with only occasional instruction or assistance if a new or unique situations arises. Regional Coordination
- In conformance with public entity meeting requirements, coordinates the meetings of the MRSWMP Management Committee, including room reservations, preparation of agenda materials, distribution of meeting notices and packets, and meeting minutes. Maintains and implements a current schedule of activities to be carried out by the MRSWMP Management Committee.
- Supports the budget preparation and implementation for the MRSWMP and monitors expenditures performance against the annual unit budget.
- Facilitates interactions with local, state, and federal agencies related to stormwater permitting and funding grantors including requests for clarification, preparation for and participation in site visits, and coordination of member agencies.
- Participates in industry opportunities through organizations such as California Stormwater Quality Association, California Association of Sanitation Agencies, and WateReuse. As directed, participates in task forces and industry committees.
- Supports M1W government affairs program needs, as applicable, including reviewing local agency agendas, state and federal legislation, and potential funding opportunities.
- Manages the MRSWMP and M1W government affairs contact databases.
Administrative Compliance
- Assists MRSWMP members with coordinated permit compliance for the MS4 Program. Requires thorough understanding of permit requirements to propose and manage regional strategies, procedures, and other items necessary to carry out the commitments and obligations of MRSWMP and the MS4 permit.
- Consolidates and prepares supporting documentation required for the MRSWMP members to submit their Annual Reports and other related reports and documents, as required by the permit.
- Actively monitors for permit updates and assists the MRSWMP members with permit applications or updates in alignment with state requirements. Completes field work, e.g., trash assessments, throughout the community.
- Provides technical support to project managers, contractors and consultants regarding laws, regulations, and contractual requirements as they relate to grants and loans.
Research and Analysis
- Maintains up-to-date awareness and knowledge of state and federal storm water policies, regulations, and requirements that may impact the region.
- Researches, analyzes, and collates information for use in grant and funding applications; writes sections of federal, state and other grant applications; coordinates with project managers, consultants, project partners, and other staff to ensure timely submittal of funding applications.
- Coordinates tracking and reporting of fiscal, labor, and contract reporting activities with contractors, consultants, and other departments; reviews, identifies problems, recommends analytical, statistical and information-gathering techniques and processes; assists with budget preparation and administration; obtains necessary information and data for analysis, discusses findings with management and drafts required Board statistical and narrative reports and related documents; ensures all regulatory and contractual compliance requirements are met in a timely manner.
- Researches and reports on various topics of interest related to stormwater to the MRSWMP Management Committee.
- Business letter writing and composition, punctuation, spelling, grammar, and vocabulary.
- Microsoft Office, with a proficiency in Word, Excel, PowerPoint and Teams.
- Experience working with web-based databases and comfortable working with technology.
- Attention to detail including accurate grammar, punctuation, and spelling.
- Laws, rules, and regulations governing current area of assignment.
- Methods, procedures, practices, and terminology used in current area of assignment.
- Business math.
- Basic record keeping principles and practices.
- Basic principles and practices of data collection and report preparation.
- Working knowledge of Project Management Software.
- Modern principles and practices of procurement for a public agency, including formal and informal bidding procedures, a plus.
- Techniques for providing a high level of customer service by effectively dealing with peers, community members, vendors, contractors, and consultants.
Ability to:
- Organize work, set priorities, and exercise judgment and initiative within established guidelines, including when to escalate an issue.
- Understand, interpret, explain, and apply federal, state, and local policies and laws applicable to areas of responsibility.
- Communicate in a clear, thoughtful, and concise manner, both verbally and in writing.
- Make public presentations in variety of settings and provide clear, simple explanations of technical material.
- Operate a computer and standard business software.
- Maintain documents and files both electronically and in hardcopy in a logical and understandable manner.
- Use tact, diplomacy, and acumen in dealing with sensitive and confidential issues.
- Prepare clear, concise, and comprehensive budget statements, reports, and written materials.
- Represent the Agency effectively in dealings with community organizations, other public agencies, and grantors.
- Adapt to changing technologies and learn functionality of new equipment and systems.
- Establish and maintain effective working relationships with all those encountered in the course of work.
- Have high attention to detail.
- Handle multiple projects and responsibilities simultaneously.
- Demonstrate optimism, respects others, and works well independently and in a team.
- Have passion for or experience in environmental science.
Any combination of experience and education/training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Equivalent to graduation from an accredited four-year college or university with a major in a natural resources field, environmental planning, or a closely related field. Two years of professional experience preferred.
License or Certificate:
Possession of a valid California Motor Vehicle Driver’s license and be insurable with the Agency’s insurance at the standard rate and continue to meet the established driving standards as a condition of employment for this position.
Physical Demands
- Standing & Walking - Standing for extended periods of time and/or walking distances: 30 min up to 8 hrs per day.
- Lifting - Ability to safely lift 60 pounds to waist level: this requirement includes bending at knees to facilitate proper lifting techniques: 1 min up to 15 min per day.
- Manual Dexterity - Ability to perform multiple work activities requiring a significant level of physical and mental coordination, such as operating a computer keyboard; copying and adding machines; writing: 1 hour up to 8 hours per day.
- Visual – Ability to read printed materials and view a computer screen for long periods: 30 minutes up to 8 hours per day.
- Hearing and Speech - Ability to communicate in person, before groups, and over the telephone.
- Mobility – Ability to work in a standard office setting and operate a motor vehicle to visit various meeting sites. Job requires the ability to perform the following activities: reaching, carrying, pushing, pulling, stooping, and bending.
Employees work in an office environment with moderate noise levels, and controlled temperature. Employees may work in plant environment; travel from site to site; exposure to inclement weather conditions, noise, dust, grease, smoke, fumes, and gases; work on slippery or uneven surfaces. Employees may interact with upset staff, public and private representatives in interpreting and enforcing Agency policies and procedures.
WORKING CONDITIONS
May be required to work evenings, weekends, and holidays.
Job Summary
JOB TYPE
Other
INDUSTRY
Utilities
SALARY
$51k-64k (estimate)
POST DATE
06/07/2024
EXPIRATION DATE
06/26/2024
WEBSITE
montereyonewater.org
HEADQUARTERS
Monterey, CA
SIZE
<25
INDUSTRY
Utilities
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