To assure that correct and complete documentation created by the Product Documentation Coordinator, accompanies all orders; and complies with internal and customer requirements along with international and domestic shipping regulations.

Responsibilities:

• Compile, review and certify supporting documentation packages for all product lines. Included but not limited to, customer required information, material certificates, welding certificates, test results and product trackers in accordance with requirements stated on the Documentation Dashboard and applicable procedures.
•  Use the ERP system to create required trackers, obtain certification and lot numbers; Scan & attach all required certifications and material test reports (MTR).
•  Coordinate between Sales, Operations, Engineering and Supply Chain to ensure accuracy and quality of all customer documents and information.
• Prepare Commercial Invoice; consolidate orders per invoice where applicable. Assemble information appropriate to each country, customer, and freight agent or collect/pre-pay as necessary.
•  Preparation of Bills of Lading, Airway Bills, EEI (Electronic Export Information), and Shipper’s Export Declaration as necessary.
• Assist Packaging coordinator when needed, must have Quality training on the final visual inspection process of products being packaged for customers or vendors.
• Provide the documentation package to the customer by the means specified by the customer.

Required Skills and Experience:

Required:

• High school diploma or equivalent (GED).
• At minimum, one to 5 years in an Operations or Customer documentation environment, or equivalent.
• A sense of urgency while working in a fast-paced environment and maintaining the highest level of quality is required.
• Must have a demonstrated understanding of the MS-Office Suite of productivity tools.
•  Computer aptitude. Picks up new programs quickly.
• Must have strong organizational skills and ability to prioritize assignments.
•  Must be a motivated, self-starter who can work independently as well as in a group.
• Detail oriented with strong analytical skills.
•  Leadership and interpersonal skills are required.
•  A sense of urgency while working in a fast-paced environment and maintaining the highest level of quality is required.

Preferred:

•  ERP Systems, Excel, Word, Outlook - Intermediate preferred.
• Ability to read and interpret drawings is a plus.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is frequently required to stand, use hands to touch, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee is occasionally required to walk; sit; climb or balance; and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 50 pounds and occasionally lift and/or move up to 100 pounds. Specific vision abilities required by this job include close vision, color vision, depth perception, and the ability to adjust focus.
• This position requires an onsite presence to perform the essential duties.

Work Environment/Conditions:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

• This position will require working primarily indoors in a smoke-free office and manufacturing facility but may also require the employee to be outdoors on occasion.
• Occasional assignments may include evening or weekend schedules.
• The noise level is usually moderate to loud.
• While performing the duties of this job, the employee is primarily in the office performing work on a computer. Employee will be required to walk and be on the manufacturing floor.

Candidates are required to be authorized to work in the United States. All employees must be able to comply with the company Drug and Alcohol Policy, which includes participation in Company random drug testing. Employment is subject to background checks appropriate to the position.